STEM Synergy Inc Finance and Personnel Officer Jobs in Ethiopia
STEM Synergy Inc Finance and Personnel Officer Jobs in Ethiopia
Job DescriptionUnder general administrative supervision of the Country director, the Finance and Personnel Officer handles all financial, procurement, property administration, and human resource activities within the Area Programs Office; receives documents of income and purchase; verifies, consolidates and prepares meaningful financial reports; assists the Programs Manager in budget preparation and target setting, monitoring area office budgets, ensuring that sufficient cash is available at the Country Office; maintains records of stock movements, and keeps up-to-date pertinent records of the Country Programs Office books of accounts.
Duties
Financial Activities
Properly codes and records Area Programs Office expenditure, income and any other related transactions in the books of accounts.
Receives payment requests, checks supporting documents and coding for completeness and proper authorization; and writes cheques and corresponding payment vouchers.
Handles and properly keeps cheque books in safe custody.
Effects payment of cheques against receipts/invoices and proper signature of the recipient
Makes sure that all financial irregularities observed at Country Programs Office timely reported to Country Director.
Ensures valid cash receipts/invoices are delivered to finance for all cheques issued to Payees.
Records stock receipts, transfers and consumptions of Centers, Mobile Services and Social Franchising activities in suitable accounting software;
Ensures that monthly stock count is carried out by the stores, obtain the count result, check count against record balances;
Reviews monthly income against deposits to banks and identify collections other than service income;
Performs clearance of long outstanding advances and stock variances;
Prepares and submit other regular or on request financial reports, as per the reporting requirements of STEM Synergy, government agencies and other project funders;
Prepares payroll for temporary and contract employees and other regular payments with due consideration to deductions (taxes, advance, loan....);
Checks all receipt, invoices and petty cash payments;
Participates in the annual physical count of stock and fixed assets;
Ensures maintenance of memorandum records for all capital goods (long-term assets) with a value below the organizations capitalization policy with proper and easy identification;
Ensures that all financial and procurement transactions at the Area Program Office are conducted as per STEM Synergy’s financial policies and procedures and procurement regulations as well as following donor compliance requirements;
Undertakes any other related duties that may be assigned to him/her.
Human Resource Related Activities
Ensures the proper implementation of STEM Synergy’s Human Resources Policy Manual and the Labor Code of Ethiopia in Country Programs Office;
Prepares
Human Resources Planning to ensure sustainable supply of the right personnel
Organizes recruitment programs, participate in recruitment and selection of team members as required in consultation with Human Resources team and Programs Manager
Ensures the timely renewal/termination of staff contracts and Liaise with all units in the Country Programs Office;
Updates and maintain all records of team members leave, in their personnel files and ensure that leave is taken as per the plan of the organization and report to the country director;
Updates and keep files of team members’ history and prepare monthly statistical report and liaise the report with Support Office;
Participates in Human Resources Policy and Procedure manual preparation, updating and other related issues;
Assists in coordinating regular performance management of STEM Synergy Country Programs Office;
Assists in administering team members’ entitlements, allowances, benefits, and incentives.
Maintains personnel records at Country Programs Office level.
Prepares periodic reports on Human Resources related activities.
Procurement and Property Administration
Manage procurement activities at the country Programs Office level;
Prepares and reviews specifications and other necessary documents related to local purchasing of materials, supplies, and equipment based on STEM Synergy regulations and procedures with the highest possible expected quality;
Raises purchase requisitions and orders for purchases at the Country Programs Office level;
Leads the Country Programs Office procurement committee;
Ensures that purchases are made in the best interest of STEM Synergy taking into account best value for money;
Prepares Procurement Plan for the Country Programs Office;
Ensure that proper safety and security mechanisms are in place at Country Programs Office;
Maintains fixed asset register and keep a custodian sheet signed by users for property under their custody;
Assists in the proposal and disposal process of damaged, obsolete, expired materials;
Handles Country Programs Office lease agreements and ensures their timely renewal;
Perform related tasks as required.
Job Requirements
Education
BA degree in Accounting and Finance
Experience
Four years of relevant experience
Skills, Attitudes and Attributes
Able to work as per International Public Sector Accounting Standards
Good skill in Computer Literate including Peachtree.
Good communications
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Interpersonal relationship
How to Apply
Interested and qualified applicants should mail only their application letter, C.V and credentials, within seven (07) days from the date of this announcement to:
STEM Synergy International, Ethiopia
Through the following e-mail address:
asegadechkikal@yahoo.com or abiyotl@stemsynergy.org
Due to the volume of applications, we will only contact shortlisted candidates, and we are unable to provide any feedback on unsuccessful applications.
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