SOS Children’s Villages Project Coordinator SOS Jobs in Uganda

SOS Children’s Villages Project Coordinator SOS Jobs in Uganda

Reporting to: National Youth Program Coordinator and with a dotted line to the MHU Program Manager

Responsible for: All project staff and volunteers.

Note: Working closely with MHU Program
Manager, the Project Coordinator will have a technical supervisory role over MHU staff hired under this project

Work Station: Entebbe

Contract Type: Full Time, Two - Year Term (with a possibility for a 1 – year extension)

Working Hours: 8:00am- 5:00pm (Monday - Friday)

Salary: Commensurate with experience, knowledge and skills

Start Date: January 2023

Job Purpose

The Project Coordinator will be responsible for providing general oversight over all actions of the project.

S/he will be accountable for the management of the project within the structure of SOS. S/he
will provide oversight for programme implementation and support teams; timely planning,
implementation and reporting; and liaising with counterparts from other SOS projects, partners, other NGOs and donors.

Main Duties and Responsibilities

a. Project Implementation and Management

Oversee day-to-day implementation of all activities as laid out in the Programme and Annual
Plans, with particular attention to the broader context, tracking the achievement of results,
providing constructive supervision to the project team to implement, monitor and evaluate
work plans

Timely quality implementation, overseeing the execution of the work plans and reporting
ensuring that activities are in line with the project strategy, and reflect the commitments
project partners have made to the donor and the beneficiaries

Lead the review of budget against actual expenditure on a monthly basis with the team,
ensuring timely and accurate feedback to the Finance department

Ensure compliance with SOS and donor finance and logistics guidelines, including all aspects
of procurement and asset management for the project

Support the training of Champions, Mentor Champions and school teachers, with the support
of the project team, including revision of training curriculum based on MHU’s existing
curriculum

Provide coordination support to in-country visits by local and international counterparts

Ensure the project is in compliance with SOS, donor and national requirements.

b. Project Monitoring and Evaluation

Working with the M&E Officer to design an appropriate M&E framework, including relevant
tools, aligned to the agreed indicators

Ensure appropriate M&E activities are carried out regularly by the project actors (data
collection & analysis, monitoring of project progress against established work plans,
monitoring of established indicators and utilization of results to inform project (re-)design)

Support in identifying gaps in M&E systems and processes, and make recommendations for
improvements

Support the baseline and evaluation of programme activities by providing advice on the
tailoring of evaluation tools, participating in the evaluations themselves and allowing the
project team to participate

Ensure timely submission of all project reports, quality of data and proper archival of projectinformation

Conduct regular meetings with project team and other key actors to assess progress toward
objectives, discuss issues and assist in finding solutions to challenges identified.

c. Human Resource Management and Development

Maintain open and professional relations with project team members, promoting a strong team spirit and providing oversight and guidance to enable team to successfully perform in their positions

Document and address breaches of policy and disciplinary issues in coordination with the
Human Resource Office in a professional manner

Ensure the Performance Management cycle is implemented and documented timely for all
project staff under his/her direct supervision

Supervise and mentor direct-report team, including communicating clear expectations,
setting performance objectives, establishing a supportive environment while emphasizing
accountability, providing regular and timely constructive performance feedback, and leading
documented performance reviews

Provide direct support to the project team through orientation, leave management and exit
management processes are carried out timely and in line with relevant policies and procedures

Support SOS management team in the implementation

of personnel policies including
coaching, performance evaluation, team development, and disciplinary measures.

d. Communication, Coordination and Representation

Represent the project and SOS in interfaces with government authorities (administrative and
sectoral), and other NGOs at the national level

Actively develop and maintain effective working relationships with key stakeholders at the
national and local level including donors, government actors, beneficiary populations and
their representatives, etc

Lobby for and secure space for the inclusion of the project advocacy agenda on national
platforms

Support and coordinate with project operation structures/sectors, to cooperate, collaborate
and consult with key partners to ensure consistency, harmonization and to avoid duplication of effort

Ensure that all project data, including beneficiaries’ data, is shared strictly in accordance with the existing international ethical standards and information sharing principles

Prepare regular reports to keep partners and stakeholders informed of the project activities

Ensure maximum visibility of SOS and partners as per project requirements/commitments

Draft regular reports and verbal updates to the SOS National Youth Program Coordinator
about the project.

Person Specifications

Degree in social work, development studies, community development, community psychology or
other relevant humanities; with a minimum of 5 years relevant working experience in a strong civil society setting.

A post graduate qualification in any relevant field will be an added advantage.

Essential Criteria

Previous or relevant experience of project management including delivering projects on time
and budget

Strong demonstrable, financial management skills, budget management experience including
forecasting and monitoring expenditure

Knowledge and understanding of mental health issues and the mental health landscape in
Uganda

Experience of reporting to donors and stakeholders, with a firm command of both written and spoken English

Experience of workshop/training design, facilitation and delivery

Experience of partnerships, with demonstrable skills of collaborative working, and relationship
management and the ability to identify and rapidly resolve barriers, difficulties and conflicts

Ability to create and maintain a supportive work environment and have knowledge and
experience of recognising and responding to personal wellbeing issues

Good empathy, perception and listening skills

Excellent problem solving skills and ability to identify and address problems

High level of integrity

Experience of multi-tasking, prioritising competing work and working to deadlines.

Desirable Criteria

Experience of managing youth-led projects and ensuring youth participation

Experience of communicating programme results

Experience of programme monitoring and evaluation

Direct or indirect experience of mental health problems and openness to people with mental
health issues

Good IT Skills with strong competencies in Internet, Ms Word, Ms Excel and Power Point

How to Apply

Interested individuals should send a motivation letter and CV as one PDF document/file (of
maximum 8 pages for the Project Coordinator and 6 pages for all other positions), not later than
4:00pm on Friday 18th November 2022 via email to jobs@sosuganda.org and copy to
mhu@mentalhealthuganda.org - subject line is the job title e.g. “Project Coordinator”.

Do not send academic documents – heavy files containing academic documents or submitted as images, or any other that do not adhere to these instructions and or late applications, will not be considered.

Only shortlisted candidates will be contacted.

The motivation letter must also include the details of 2 suitable referees who can comment on the candidate’s ability.

For more information and job application details, see: SOS Children’s Villages Project Coordinator SOS Jobs in Uganda

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