SOS Children’s Villages Project Accountant MHU Jobs in Uganda

SOS Children’s Villages Project Accountant MHU Jobs in Uganda

Reporting to: The MHU Finance and Administration Manager (FAM)

Work Station: Kampala

Contract Type: Full Time, Two - Year Term (with a possibility for a 1 – year extension)

Working Hours: 8:30am- 5:00pm (Monday - Friday)

Salary: Commensurate with experience, knowledge and skills

Start Date: January 2023

Job Purpose

The Project Accountant is responsible for the preparation of monthly management accounts, project income and expenditure statements, reports to donors and any other (sometimes) ad hoc reports as required.

Main Duties and Responsibilities

a. Financial Management

Provide the FAM and Project Coordinator with all necessary information to ensure good financial management

Monitor the cash flow of the project bank account in to ensure that the account is not over
withdrawn

Implement all financial policies as established by MHU

Prepare monthly accounts i.e. monthly statements and bank reconciliation for the project
funds, ensuring they are submitted to the supervisor in time

Assist the FAM in following up on and implementation of all audit recommendations

Assist the FAM in the capacity building of programme staff in financial management and
budget monitoring

Participate in the preparation and execution of annual and any other audits.

b. Budget Preparation and Control

Provide the FAM and Project Coordinator with necessary background information and guidelines for the preparation of quarterly, mid-year and annual budgets

Provide the FAM with monthly variance statements indicating to him/her major likely
variances in project finance expenditures

Provide MHU with quarterly variance statements and their accompanying notes.

c. Authorization of Payments

Check all transactions to ensure that all payments are authorized and backed up with proper
receipts, invoices and/or other supporting documents.

Make authorized payments within approved budgets limits and provisions.

d. Payment Vouchers Control

Check all vouchers to ensure that they are serially numbered, properly described, signed,
duly approved, stamped “paid”, and supported by proper receipts or other documents

Store and file all the above documents ensuring that they are secure and well labelled.

e. Salaries and Statutory Payments

Preparation of the monthly payrolls and ensure all statutory deductions off the payroll are remitted to relevant authorities, in a timely manner

Prepare monthly payroll reconciliation indicating the reason for any difference from
previous months.

f. Procurements, Stores and Logistics

Follow laid down procedures in procurement by checking pricing of all items and advise
management on cost minimization by ensuring that

items purchased are in accordance with approved budgets

Ensure that the project assets including the computers, vehicle, etc, are well maintained and
functional all the time

Prepare and maintain/update the fixed asset register

Drawing and ensuring supplier contracts are up to date

Checks vehicle log book on a monthly basis

Carry out assigned administration duties directly or indirectly related to MHU financial
procedures.

Person Specifications

A Bachelor’s Degree in the Finance/Accounting field with a minimum of 3 years of experience as a
qualified accountant preferably in an NGO environment.

Professional training in accounting will be an added advantage.

Essential Criteria

Strong technical abilities and up to date knowledge of Generally Accepted Accounting
Principles

Experience in the preparation and review of management accounts and the critical analysis of
a trial balance

Experience in the preparation of annual financial statements for audit

IT Skills and familiarity with any accounting computer software

Experience of working with donor funds

Desirable Criteria

Excellent verbal, analytical, organisational and writing skills

People management skills

Experience of working in partnership settings

Proactive and motivated with a strong commitment to MHU’s vision, mission and values

Attention to detail.

How to Apply

Interested individuals should send a motivation letter and CV as one PDF document/file (of
maximum 8 pages for the Project Coordinator and 6 pages for all other positions), not later than
4:00pm on Friday 18th November 2022 via email to jobs@sosuganda.org and copy to
mhu@mentalhealthuganda.org - subject line is the job title e.g. “Project Coordinator”.

Do not send academic documents – heavy files containing academic documents or submitted as images, or any other that do not adhere to these instructions and or late applications, will not be considered.

Only shortlisted candidates will be contacted. The motivation letter must also include the details of 2 suitable referees who can comment on the candidate’s ability.

For more information and job application details, see: SOS Children’s Villages Project Accountant MHU Jobs in Uganda

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