SOS Children’s Villages National Office Accountant Jobs in Kenya

SOS Children’s Villages National Office Accountant Jobs in Kenya

SOS Children’s Villages in Kenya is a member of the SOS Children’s Villages International (CVI) Federation.

SOS Children’s Villages in Kenya is a child-focused Non-Governmental Organization established in 9731to provide care and support to children who have lost or are at risk of losing the care
of their biological family.

The organization’s vision is “No child should grow up alone” and its programmes are driven by the mission of “building families for children in need, helping them shape their own futures and sharing in the development of their communities”.

In this regard, the organization works to reduce poverty; increase access to quality education and decent work; reduce inequalities and build strong institutions as laid out in SDGs 1 4,8, 10 and 16.

This is done through programmes that are geared towards addressing the political, economic, health and social root causes that lead to high levels of child vulnerability and put families at risk of breaking down.

The programmes focus on Alternative Care, Family Strengthening, Youth Empowerment, Education, Health Care and Advocacy.

SOS Children’s Villages in Kenya implements programmes in five (5) of Kenya’s 47 Counties namely Nairobi, Mombasa, Uasin Gishu, Kisumu and Meru.

We seek to recruit suitably qualified person to fill the position of National Office Accountant.

Position Summary

The National Office Accountant is responsible for fulfilling the financial requirements and preparing relevant financial information for all decision-making bodies and other stakeholders.

Key Performance Areas and Main Responsibilities

Financial Accounting Management and Ledger Management

Reviews and verifies that appropriate supporting documents have been provided for the processing of payments for goods and services received.

Ensures that payments are approved in accordance with the stipulated organizational procedures and rules and are disbursed to the locations in a timely manner

Ensures that transactions are recorded accurately in the Navision system ensuring quality of data input.

Manages all National office staff receivable
accounts.

Reviews the purchase ledger of a regular basis and actions payments in a timely manner.

Responsible for the co-ordination of all payments related to the Nairobi based programs/business units and to support countries in the region, when required.

Ensures that proper workflow between units to ensure that transactions are captured within acceptable timelines.

Maintenance of effective filling (physical and online filling) of financial documentation and ensure they can be accessed on demand within reasonable time and adhere to local laws on document filing.

Ensures that costs are coded to the correct budget code.

Ensures that prepayments for medical and other staff benefits are expensed in a timely manner.

Ensures that correction journals and recharges are done by 2nd of ev ery month ensuring all the supporting documents are in place.

Ensures that all month end close deadlines are adhered to and that all unusual transactions and unsupported entries are investigated and resolved in a reasonable manner.

Ensures prompt filing of returns to the NGO Board as well prompt payment of the statutory deductions.

Cash Flow & Bank Reconciliation Management:

Responsible for coordinating the management of all bank and cash transactions to and from the business unit bank accounts, so program activities can be efficiently carried out.

Reviews National Office bank accounts reconciliations prepared by the location accountants.

Forecast cash flow and ensure timely to up requests.

In charge of correspondence with all banks.

Ensures that both bank and cash records are updated, ideally daily. Acts as a secondary Bank Agent for SOS Children’s Villages in Kenya.

Payroll Support

Supports the Senior Human Resource Officer in payroll preparation on a monthly basis ensuring that all required monthly amendments are captured in the payroll system

Uploads monthly staff pay to the online banking system in a timely manner

Provides payroll reconciliation report to the Finance Manager on the 5th date of ev ery month

Ensures payroll deductions

(PAYE, NSSF, NHIF, HELB, Pension companies and other deductions) are remitted in a timely basis and all reporting requirements are met.

Timely resolution of payroll discrepancies and queries from staff and from regulators.

Point of contact at Kenya Revenue Authority (KRA) on all Pay as you Earn (PAYE).

Point of contact at Organization main bank on all payroll related queries.

Ensures that SOS Children’s Villages in Kenya is compliant to all laws that relate to payroll processing.

Monthly reconciliation of the payroll ledger
Audit and Compliance

Facilitates the external and internal audit by ensuring that documents are availed during
audits.

Assist in Coordination of National Office external and project audits

Implements the finance related audit recommendations from various audits and maintain a tracker of all audit queries

Supports internal and external audit process.
Submission of Kenya Revenue Authority annual company returns.

Ensures all statutory deductions are made and remitted on time including VAT, Withholding tax, Withholding VAT etc.

Ensures that records with KRA and are well documented and filled, ITAX is well utilized and risks is assessed, and any measures taken to maintain zero risk with the regulatory bodies.

Maintains all KRA i-Tax Ledgers.

Capacity building staff in all areas of financial management and compliance.

Management of Advances, Assets Register, Floats & Loans:

Ensures that all recoveries in respect of advances, floats, loans, taxi etc. owed by staff members are appropriately deducted from the salaries on specified dates, as approved.

Ensures the Assets registers agree with Navision Dynamics & Microsoft 365and physical
assets and in line with organizations policy.

Required Qualifications / Abilities

A Bachelor’s Degree in Finance or Accounting, from a recognized institution of higher learning is a must

A CPA part 2 is a must

A minimum of 5y ears working experience with progressive responsibility for finance in the NGO sector is a must

A solid understanding of financial statistics and accounting principles, with working knowledge of all statutory legislation and regulations pertaining to finance, and the ability to guide and lead employees to ensure appropriate financial processes are being used

Proficient user of advanced Excel is a must and Knowledge and practical use of Navision is desirable

Analytical – synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.

Able to work under pressure, with strong organizational, planning, prioritization and execution skills and the ability take accountability for results and achievement of objectives.

Enthusiastic, decisive, pragmatic and dynamic hands-on individual with a sense of urgency, attention to detail, thoroughness and unquestionable integrity

Child Protection Policy: At all times, avoid actions or behaviour that could be construed as poor or potentially abusive practice.

Whatever decisions and actions taken should be with the best interest of the child in mind.

Data Protection Policy: At all times ensure that personal data of donors, sponsors, SOS Children’s Villages in Kenya beneficiaries and their families as well as co-workers is handled confidentially and in accordance with prevailing SOS-Kinderdorf International data protection laws.

How to Apply

If you believe your experience, competencies and qualifications match the job and role specifications described; send your application & updated CV (with details of at least 3 traceable referees one of which must be immediate former employer) should be to recruitment@soskenya.org addressed to the Human Resources Manager to reach us on or before 31st December 2022.


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