SOS Children’s Villages Executive Assistant Jobs in Uganda

SOS Children’s Villages Executive Assistant Jobs in Uganda

SOS Children’s Villages is an independent, locally registered, child-focused, social development nongovernmental organization with a strong reputation for providing quality care and protection, education and health needs for vulnerable children.

Since its inception in 1991, SOS Children’s
Villages Uganda has reached over 60,000 children, youths and adults directly and indirectly to
become empowered and self-reliant to contribute significantly to the needs of their families and
communities.

Works in partnership with a number of donors, (institutional and corporate agencies)
including; Norwegian Agency for Development Cooperation (NORAD), Austrian Development Agency
(ADA), Grieg Foundation, ERIKS Development Partner, USAID/Bantwana World Education,
European Union, AVIS Foundation, BMZ–Youth Can, Brand Charity, USAID/Uganda Private Health
Support Program (UPHSP), Terre des Hommes (TDH), Stanbic Bank Uganda, DHL – Go Teach,
Madhvani Group of Companies.

Job Summary

Reporting to the National Director (ND), the Executive Assistant will be responsible for coordinating the Board
affairs.

Key Tasks and Responsibilities

In consultation with the National Director to prepare and agree on the agenda items for the respective Board or committee meetings before sending out the Notice of Meeting.

Develop annual meeting schedule in advance at the beginning of the year.

Ensure that adequate number of meetings are held during the year in accordance with the constitution.

Keep track of Board and committee meeting dates, agenda and minutes.

Prepare board information packs.

Ensure that meeting materials are sent in advance to give Trustees adequate time to review such material, correct any errors and generally prepare themselves.

Support the National Director to ensure that records of the Board its committees are maintained for compliance with the laws and regulations.

Manage communications between the board, management and members

Keep the board well informed and updated on important developments and issues in corporate governance, standards and best practices.

Handle confidential information for the organisation

Attend all Board and committee meetings to keep a detailed record of Board actions.

Three weeks prior to a board or committee meetings, spend at least three days at SOS to prepare and make ready the documentation to be

submitted to the board or committees.

Prepare a status update of all previous board / committee resolutions.

Prepare all minutes of board and committee and submit to the Board chair within three working days after the meeting.

Prepare committee reports to the board and submit to the committee chair within five working days after the meeting.

Ensure that the board constitution is up to date and being adhered to.

Prepare an annual board member’s training calendar in consultation with the ND and the regional office

Facilitate induction of new board members.

Maintain governance documents including policies, manuals, minutes of board meetings, board resolutions and other legal requirements.

Undertake any other assignments to support the board assigned by the National Director.

Minimum Requirements

Qualifications, Skill and Experience

Bachelor's degree and minimum of four (4) years of administrative experience.

Proven ability to treat sensitive/ confidential information with appropriate discretion.

Excellent customer service, organization, and communication skills.

Knowledgeable in administering organizational diversity plans.

Excellent writing skills.

How to Apply

If you believe you are the right candidate for this position, only electronic application are accepted.

Please send your application letter, detailed curriculum vitae (CV), and photocopies of academic
certificates, and names and contact details of three traceable referees to the address below to reach not later than Wednesday, 30th November 2022

To The Head of Human Resources and Organisational Development
SOS Children’s Villages Uganda
Plot 53 Ntinda II Road
Kampala, Uganda

All Applications must be sent electronically as one Single PDF Document not exceeding eight
pages to: jobs@sosuganda.org

For more information and job application details, see: SOS Children’s Villages Executive Assistant Jobs in Uganda

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