SOS Children's Villages Admin Assistant Jobs in Ethiopia
SOS Children's Villages Admin Assistant Jobs in Ethiopia
Job DescriptionWho we areSOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation.
We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974.
Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people.
Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care.
Working in close collaboration with international donors, local government and community based organizations across seven program locations; we aspire that every child grows up with love, respect and security.
Why we need you?
We are looking for an Admin Assistant who will be responsible for supporting the HR and Operations Manager on different administrative duties.
What we provide
An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!!
Your role
As an Admin Assistant, you will be in charge of the following
Planning and preparing budget for different administrative needs
Organizing, compiling, and updating company personnel records and documents
Managing and updating HR database
Assist in organizing and managing new employee orientation, onboarding and training programs
Coordinating and ensuring proper recording, use and timely maintenance of the facilities, building and equipment as per the
policies and procedures thereon.
Overseeing procurement procedures are adhered to;
Organizing and coordinating the efficient provision of office services, transport, maintenance and other general services to program units and staff.
Ensuring strict confidentiality with respect to all HR file management and correspondences
Ensuring that license and other required government formalities are fulfilled on time.
Controlling vehicles such as log sheet, fuel usage, insurance, pertinent reports and related tasks
Ensuring that vehicles and other movables are maintained and annual inspections are done on time
Following up and ensuring that monthly payments for utilities are done on time.
Carry out administrative tasks related to filing and assets management
Sorting and distributing communications in a timely manner
Scheduling and planning meetings and appointments
Monitoring level of office supplies and handle shortages
Resolving office-related malfunctions and respond to requests or issues
Performing other similar duties as assigned by the Program HR/OP manager
Job Requirements
Up for the challenge...
Then check out our criteria’s:
The must haves:
BA Degree in Management, or Business administration or related fields
Two years relevant experience in the field
Excellent report writing skills
Excellent organizational and time management skills
Excellent communications and interpersonal skills
Strong set of personal values
Proficiency in the use of MS Office, Email and other computer applications
Familiarity with office management procedures
Ability to work well under limited supervision.
Analytical abilities and aptitude in problem-solving
Proficiency in English language (both in writing and speaking) and Local language
The Pluses
NGO experience is advantageous
How to Apply
For more information and job application details, see; SOS Children's Villages Admin Assistant Jobs in Ethiopia
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