Solidarités International Log Admin Manager Jobs in Nigeria

Solidarités International Log Admin Manager Jobs in Nigeria

About the Mission

Following an exploratory mission in North West (NW) Nigeria in Zamfara State in November 2020, SI started its activities in Zamfara in the field of WASH, Shelter and FSL by signing a MoU with the State authority on 19th February 2021.

Currently SI has 2 operational bases, one in Gusau the State capital of Zamfara and another sub-base in Anka town where there is a formal IDP camp which is supported by SI for WASH activities.

The current donors are CDCS and ECHO which support the implementation of WASH activities and RRM in Zamfara State.

So far, SI has gained good acceptance both from the population and the authorities based on the pertinence of its interventions and the local recruitment strategy for some positions.

About the Job

General Objectives

Under the line management of the Field Coordinator for North West, and the technical management of the finance coordinator, the Logistics Coordinator and HR Coordinator the roles will be to carry out administrative, accounting, financial, HR and logistics management of SI in the NW, in compliance with donor and Solidarites International procedures.as below:

Logistics Management

Define the needs of administrative and logistics personnel at his/her base, and recruit according to the resources allocated

Train, support and evaluate the administrative and logistic team at his/her assignment base

Plan and direct the activities of the administrative and logistics team

Lead meetings for the administrative and logistics teams

Conduct performance reviews for members of the administrative and logistics teams

Organize logistics and administrative support for the programs.

Support, manage and train the members of his logistics and administrative team.

Assist the Field Coordinator in the implementation of the security procedures.

Human Resources and Team Management

Prepare of monthly payroll and salary advance and shares to finance for payment.

Update and share the monthly HR reports

Monitoring of contract end dates for staff and ensure all contracts are up to date.

Human resource policies and procedures are maintained, implemented and communicated in line with country legislation and SI human resource policies.

Ensure that all the EAP are done on good time and file them accordingly.

Manage entire employee lifecycle by implementing and maintaining systems related to recruitment, on boarding, case management, staff communication, staff exit management

Finance Management

Update allocation boards for his/her base
Update and analyze budget follow up in conjunction with logistic and program teams

Make connections between budgetary consumption and activity progress; Propose solutions if necessary

Monitor functioning costs at his/her assignment base

Oversee adherence to donor administrative procedures

Support the administrative coordinator in formulating financial reports and carrying out audits

Preparing monthly accounting and financial closure

Ensuring SI’s SOPs are respected and compliance is ensured before processing payments.

Record keeping as per updated SAGA.

Supporting Financial Coordinator for audits, conducted by government and donors

Assist in formulating budgets for new projects

Specific Stakes and Challenges

Empower the inter-department communication (with program, finance, logistics….) at the base level to generate/increase global understanding of the mission and of

challenges in the different departments.

The remote management affects the management capacity and capacity building, limited presence in the field

Priorities for the 2/3 First Months

Harmonize the approach of the supply strategy

Purchase schedule matching the activities timeframe from the program

Market assessment quarterly basis to strengthen the price monitoring and update regularly the BoQs

Framework agreement to mitigate any procurement delay

Define with the bases/coordination the relevant means for the logistics department (RACI matrix, JD updated….) to suit the new situation of the mission (financial situation, access challenges…)

Ensure precise monitoring and forecasting of the bases expenses to increase the accuracy of our budgeting (BFU, LFU, BoQs…)

Conduct regular meetings with the program team at the base level and discuss any appropriate issues with the Coordination

Your Profile

Education:

Education background in management, logistics, HR, finance

Experience:

Minimum 2 years’ relevant logistics HR and Finance and management experience in emergency and/or development context

Experience in the management of budgets and the ability to prepare timely, complete, and accurate reports

Demonstrable knowledge of rules, regulations, and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN, and other agencies

Proven ability to develop, implement and support adequate systems, including planning, managing, Supply, budget, HR management

Previous experience with SI is an asset

Previous experience in remote management is an asset

Technical Skills and Knowledge

Good command of logistics procedures

Problem-solving and analytical skills with the ability to assess challenges and recommend solutions

Strong management, training/capacity-building skills

Computer literacy with very good command of MS Office Suite and especially high proficiency in Excel to handle and develops auditing tools with the coordination

Soft Skills and Spirit

Autonomy and flexibility

Stress management skills: the ability to work under pressure to meet tight deadlines, with peaks of heavy workloads

Team player, capacity to give a positive dynamic to a young team whilst being fully part of the base’s management team

Languages

Fully fluent English: speaking, reading, and writing skills

Others

Commitment to the fundamental principles of SI’s charter and ethics

How to Apply

For more information and job application details, see; Solidarités International Log Admin Manager Jobs in Nigeria

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