Solidarités International Hr, Finance and Logistics Manager Jobs in South Sudan

Solidarités International Hr, Finance and Logistics Manager Jobs in South Sudan

About the Mission

Solidarités International (SI) has been responding to humanitarian needs in South Sudan for over 16 years. In 2022, we will continue working alongside communities in some of the hardest to reach areas. SI provides clean water, sanitation, and other lifesaving activities, while supporting vulnerable communities to strengthen their resilience to shocks, rebuild their livelihoods, and regain a sense of normality in some of the hardest of circumstances.

In 2022, the mission’s estimated budget is around USD 2,5+ million, and there are 50+ employees.

To learn more about the South Sudan mission, please click here.

About the Job

Role

The HR, Finance and logistics manager is in charge of the administrative, financial, HR and logistics management of the Malakal base, in compliance with donors and SI’s procedures:

He/she organizes logistics and administrative support to the programs, oversees the implementation of the HR policies and supports the Field Coordinator with the security management from an operational perspective.

He /She supports, monitors, and trains the members of his administrative and logistics team.
He /She ensures maintenance and logistic at base level and is in charge of fleet; premises and assets.

Main responsibilities

Finance management: He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program team:

Budgetary / financial monitoring

Cash-flow/bookkeeping

Administrative management of personnel
Training of admin

Logistics: He/She will implement and supervise all logistics operations at his/her assigned base and organize logistics support for proper and timely programs implementation.

Supply Management

Vehicle Fleet Management

Equipment/Telecommunications Management

Management and Monitoring of IT Equipment

Stock Management

Security Management

Team management:

Human Resource Management

Analyse and quantify logistics personnel needs

Recruit, train and supervise the logistics team

Conduct performance reviews for members of the logistics team

Organize formal team meetings at regular intervals

Administrative Management of the Mission:

Verify and validate all contracts drafted at the base

Assist in selecting SI’s premises

Ensure administrative monitoring of insurance locations, claims and contracts

Specific Stakes and Challenges

Evolution between two different contexts: city (Malakal) office in humanitarian hub as main base and very isolated area (Aburoc) sub office.

Difficulty of access between the two bases and the field during rainy season.

Remote management of teams.

The access between

the two bases is complicated, especially during rainy season.

Poor market in Aburoc, anticipation of supply from Malakal/Juba is mandatory.

Limited funds and lack of financial visibility which impact long-term contract management both in HR, procurement, and general supply planification.

Priorities for the 2/3 first months

Automation of the base (voucherisation, digitalization…).

Capacity building of the teams.

Improve HR management.

Review of the processes and the practices.

Your Profile

Education:

Post graduate level in a related field.

Experience:

Minimum of 2 years’ experience in a humanitarian or development NGO in administration or logistics.

Previous experience as Administrative or Logistics Manager.

Previous experience and reliability in handling budgets and HR procedures (admin profile is an asset).

Previous experiences with Solidarités International on support position are strongly appreciated.

Proven experience as an efficient and effective team manager, mainly in capacity building /coaching.

Good capacity building and staff follow up skills.

Good organizational and coordination skills.

Master of the MS office pack, including Excel.

Experience in remote management is an asset.

Previous experience in South Sudan or in a complex emergency is an asset.

Skills:

Ability to multitask and deal with stressful situations.

Capacity of negotiations with suppliers and authorities.

Organization, rigor.

A flexible approach to managing and prioritizing a high workload and multiple tasks with tight deadlines.

Ability to take decisions and work in autonomy.

Personality :

Hands-on/Solution oriented.

Willingness to evolve in very fast paced and insecure environments.

Excellent stress management, and important flexibility; capacity to adapt to quick context/strategy changes.

Languages:

Bilingual in English, written and spoken. Arabic is an asset.

To apply, you need to be OK to work in a volatile, complex political and security environment

How to Apply

For more information and job application details, see; Solidarités International Hr, Finance and Logistics Manager Jobs in South Sudan


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