Skye Planners Administrative Assistant Jobs in Nairobi, Kenya

Skye Planners Administrative Assistant Jobs in Nairobi, Kenya


Skye Planners Limited is a professional corporate event management company incorporated in Kenya.

We are looking for a presentable, hardworking and self-driven Administrative Assistant.

Location:

  • Nairobi, Kenya

    Duties

  • Assist in writing effective admin documents including letters, minutes, memos, contracts, proposals, reports, presentations and undertake full quality assurance to ensure that they conform to our company standards
  • Organize and schedule meetings and appointments for the management team
  • Handling all calls, message recording and communicate in a timely manner
  • Check deadlines on incoming requests and put preliminary work in play
  • Incharge of petty cash and reconciliation of receipts
  • Process purchase orders, prepare payments by verifying documentation, and process disbursements prior to the deadlines
  • Raise invoices and follow up on payments
  • Maintain upto date and accurate supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, report any defects and co-ordinate repairs
  • Maintaining and updating database for service providers and clients
  • Manage and update all social media platforms for the company and related ventures
  • Maintain up-to-date employee leave records
  • Responsible for confidential and time sensitive material
  • Provide general support to visitors
  • Oversee
    and supervise the work of tea girl/office cleaner
  • Ensure the office and equipment is properly cleaned and well maintained
  • Perform overall administration work including filing of documents, photocopying, printing among others
  • Provide support to the team including event planning tasks
  • Undertake any other duties assigned by the supervisor

    Education, Skills and Experience

  • Business related Bachelors/Diploma holder preferred
  • Computer/IT proficiency
  • Minimum of I year experience in a busy environment
  • Attention to detail
  • Excellent oral and written communication skills
  • Proactivity and ability to multitask
  • Excellent administrative and organization skills
  • Basic Accounting skills
  • Problem solving skills

    How to Apply

  • Candidates who meet the above criteria should submit their CV and application as well as indicate the expected salary to jennifer@skyeplanners.com by 26 September, 2018.

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