Sightsavers Regional Finance & Support Services Officer Kenya Jobs

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Position: Regional Finance & Support Services Officer (RFSSO) (24 months Fixed Term Contract)

Location: Nairobi, Kenya or elsewhere within the East, Central & Southern Africa Region

Salary: Competitive, Local terms and conditions will apply

The Regional Finance & Support Services Officer will, under the direction of the Regional Finance & Support Services Manager (RFSSM), be responsible for enhancing the East, Central & Southern Africa region’s financial management and compliance by providing support and guidance to Country Offices in financial management, monitoring compliance to financial policies and procedures and supporting implementation of policy and audit recommendations, providing back-end support in financial management of donor contracts, direct support to regional partners and support the building and strengthening of financial and administrative systems.

The RFSSO will work collaboratively with the RFSSM, global teams and Country Office financial management to review and strengthen the existing financial and administrative systems, policies and processes in place throughout the region.

They will work closely with Country Offices to support implementation of internal and external audit recommendations, provide ad-hoc direct support in Finance and Support Services to Country Offices when required and review drafted project financial reports and confirm their alignment to Sightsavers internal accounting requirements.

They will also support Country Offices as needed on; donor budgets, implementation of partner organisations monitoring/financial review visits, perform timely first reviews of monthly management reports and providing administrative support as required.

In addition to the above, they will perform the administrative role for services provided from the region, such as oversight on insurance covers for Country Officers as well as support recruitment and induction of finance and support services staff in the region.

The role requires substantial experience in financial and grant management and working in partnerships with governmental agencies and civil society organisations. Experience in an International Non-Governmental Organisation (INGO) environment would be an advantage and successful candidates will need to have a relevant professional accounting qualification or degree in Finance/Accounting.

Experience of programme/project management and administration is preferred alongside demonstrable experience in project finances including budgets and data analysis.

Key accountabilities:

  • Works in collaboration with the RFSSM, country office finance and global teams to
    drive the agenda for finance & support services management in the region.
  • Supports
    Country Offices through email, telephone correspondence and visits as needed to
    build required capacity.
  • In collaboration with RFSSM, global teams and Country Office financial
    management, reviews and strengthens the existing financial and administrative
    systems, policies and processes in place and support implementation of new/
    revised systems throughout the region.
  • In collaboration with RFSSM, works closely with Country Offices to support
    implementation of internal and external audit review recommendations, as well as
    provides additional direct support in Finance &
  • Support Services to Country Offices
    and when required, either remotely or in the country.
  • Performs periodic desktop reviews of Country Office compliance levels to establish
    current status of implementation of internal and external audit recommendations and
    establishes additional support needed to fully implement audit recommendations.
  • Reviews drafted project financial reports from Country Offices and confirm their
    alignment to Sightsavers’ internal accounting requirements as well as donor’s
    requirements.
  • Engages and actively follows up with relevant Country Offices’ finance
    staff to address any issues raised before onward submission for
    second review by
    relevant staff in the head office.
  • Supports Country Offices as needed on development of donor budgets, budget
    realignments, reviews and provides feedback on these.
  • Works with Country Offices on implementation of partner organisation’s monitoring/financial review visits according to agreed plans and supports offices in conducting
    such review visits as may be needed from time to time.
  • Performs timely first reviews of monthly financial checklists and management reports
    submitted by the Country Offices and manages the relevant templates and provides
    the feedback to country offices on their performance.
  • Collaborates with RFSSM to
    continuously improve the month-end financial review process.
  • Provides administrative support as required to any country offices which lack local
    capacity and may on request be required to temporarily stand-in for finance staff at
    the Country Office’s location.
  • In line with this, also supports the RFSSM in setting up
    of new/ revised Country Office finance & support services structures as and when
    required.
  • Supports the year-end audit processes and any donor instigated audits in Country
    Offices.
  • Performs the administrative role for services provided from the region, such as
    oversight on insurance covers for Country Offices.
  • Supports recruitment and induction of finance and support services staff in the
    region.
  • Any other duties as assigned by the line manager, which are broadly in line with the
    above-mentioned responsibilities.

    Core behaviours:

  • Change and improvement – Consistently strives to achieve high standards of
    performance; comes up with new ideas to improve performance in own/related job/s.
  • Communicating and influencing – Listens to information and instructions
    effectively. Communicates confidently and effectively with colleagues and partners
  • Decision making – Gathers relevant information and uses effective reasoning to
    make timely decisions. Consults with others in team to improve performance.
  • Planning and organisation – Prioritises activities and develops plans to achieve
    them, monitoring own progress. Analyses and organises routine data on a regular basis.
  • Strong and demonstrated capacity in numeracy and analysis of financial and non-financial data.
  • Delivery and implementation – Gets things done, can be relied upon to do what they say they will and is committed to achieving good quality work to agreed standards.
  • Team working – Participates with other team members and contributes constructively, is a valued member of the team. Knows about other parts of the organisation and contributes positively to a global team.

    Qualifications and experience:

  • Relevant professional accounting qualification or degree in Finance/Accounting
  • Minimum of 8 years working experience ideally in an International NonGovernmental
    Organisation (INGO) environment. Experience of audit and government organisations would also be advantageous
  • Minimum of 4 years’ experience in financial management, programme/project
    and grant management and administration
  • Demonstrated experience in project financial management, budget and data analysis skills
  • Excellent communication and inter-personal skills (both oral & written)
  • Ability to work with minimum supervision
    This is not an exhaustive list but an outline of the key responsibilities of the role.

    How to apply

    Interested candidates should apply online by 31st May, 2018

    For more information and job application details, see; Sightsavers Regional Finance & Support Services Officer Kenya Jobs

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