SI Deputy HR Coordinator Jobs in Nigeria
SI Deputy HR Coordinator Jobs in Nigeria
Job DescriptionGoal/Purpose: The HR Coordinator Deputy supports the HR coordinator in defining and implementing the national HR policy.
He/she guarantees the correct implementation of HR and SI policy on the mission.
He/she ensures legal, fiscal and administrative support to HR Coordinator and administrators for all National HR related matters.
He/she actively participates in implementing training and development programs for national staff.
He/she supports the HR Coordinator in the administrative management, follow-up and visa process related international staff.
Upon request, ensure the HR Coordinator responsibilities and tasks (in case of absence) in direct link with the Country Director.
Main Tasks
Design and Implementation of the National HR Policies:
Take part in the development of the national HR policies
Participate in defining and monitoring the implementation of HR policies
Evaluate risks linked to changes in social policies
Propose improvements to employee working conditions
Ensure appropriateness and coherence between mission job descriptions and SI standard Job Descriptions
Ensure the SI functions Grid is applied on the mission and the recruitment process respected
If necessary, participate in rewriting the Salary Grid (benchmark...)
Continually ensure coherence between SI HR policy and national laws
Human Resources Management (National and International):
Design and implement HR training sessions for SI Managers and for the administrative teams
Supervise annual performance process; participate in implementing staff promotions
Design and put in place an annual training program, supervise its implementation and monitor its impact
Participate in the implementation of career planning and the management of staff mobility
Improve recruitment procedures; participate in the recruitment process for national staff
Ensure relations with employee, in particular by taking part in the HR meetings
Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness...)
Human Resources Administration:
Keep informed of all documents and developments associated with employment law, employment in general, and staff training
Ensure that HR procedures are respected and understood at mission level
Supervise the administrative and contractual management of personnel recruitment and hiring
Organize and conduct the HR briefing and/or induction sessions
Ensure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments, visa, Flight ticket, break…)
Take the necessary steps with authorities if required (registering personnel, submitting documents...)
Update the monthly HR reporting Pack, check and consolidate for the whole mission
Ensure the respect of the HR monthly calendar
Payroll, Tax and Social Contributions Management:
Proceed and supervise the monthly salaries calculation and payroll processing for the whole mission
Update and check the monthly related HR databases and payroll variables
Ensure the payslip signature and archiving at time of all payroll related documents
Ensure the monthly calculation of the Tax and social contribution for the whole mission
Ensure that Taxes and social contributions statements and payments are made to the concerned authorities for the whole mission
Archiving:
Ensure that staff personal files are kept up to date and archived according the proper guidelines for
the whole mission
Ensure preparation of HR files for Audit
Ensure hard and soft archiving, as well as ensuring the security of HR/administrative documents
Ensure that hard files from the bases are brought back to coordination on a regular basis
Conduct the quarterly mailing of HR archives to HQ
Reporting:
Update and consolidate monthly the mission organizational chart and its targeted version
Update and consolidate the monthly statistical report for HQ
Update and consolidate the SI ID card needs and send to the Logistics department
Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
Update monthly the International Staff FU and prepare the HR shuttle for HQ
Communication / representation:
Work closely with and support the Administrative Managers
Establish and maintain relationships with the administrative, legal, fiscal authorities at a national level
Is the focal point of the consultants with who SI is working on HR related matters (Tax, Visa, lawyers)
Assist the HR coordinator with report related HR, proposals and with drawing up HR sizing set-up
Participate to the HR strategy definition
Participate to the internal and external HR meetings and represented SI upon request
Ensure that relevant HR information are published on the information board
Report to the HR Coo any alerts concerning Solidarites International Staff and support the HR Coordinator in the social dialogue
Ensure the HR data and information confidentiality
Profile
Training/Education: B.Sc. Finance, Economics, Business Administration or related degrees
Professional experience: 3 years of experience in similar position (NGO/Private or Public sector) and 2 years of progressive experience in an INGO
Languages: English compulsory (Hausa/Kanuri - Added Advantage)
Admin related skills: good knowledge of the project cycle, budget follow-up, recruitment, payroll, etc.
IT skills: Good knowledge of Office software: Saga, Homere, Excel, Word, Outlook, Power Point.
Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress.
How to Apply
For more information and job application details, see; SI Deputy HR Coordinator Jobs in Nigeria
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