Senior Assistant, Office Administrator Jobs in Kenya

Senior Assistant, Office Administrator Jobs in Kenya

Duties and Responsibilities

Specifically, duties and responsibilities will entail:

Co-ordinating the general administration of the Deputy Director’s office;

Managing the Chief Deputy Director’s diary;

Coordinating appointments and travel itineraries for the Deputy Director’s;

Attending to visitors/clients;

Handling telephone calls;

Coordinating schedules of meetings;

Ensuring security of office records, equipment and documents including classified materials;

Maintaining an up-to-date filing system in the office;

Establishing and monitoring procedures for record keeping of correspondence and file movements;

Preparing responses to simple routine correspondence;

Managing office protocol and etiquette;

Supervising office cleanliness;

Ensuring security, integrity and confidentiality of data; and

Undertaking any other office administrative services duties that may be assigned

Requirements for Appointment

For appointment to this grade, an officer must have:

Kenya Certificate of Secondary Education with a Grade of D+ and above;

Certificate in Office Administration, Records Management, Office Management or any related Diploma from recognized institution.

Certificate of good conduct from Kenya Police Service.

Person Specifications

For appointment to this grade, a candidate must have:

At least four (4) years relevant experience:

Diploma in Secretarial Studies from Kenya National Examinations Council;

OR

Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:

• Shorthand III (minimum 110 wpm)

• Typewriting III (50 Wpm)/computerized Document processing III;

• Business English III/Communication II

• Commerce II;

• Office practice II

• Office Management III/Office Administration and Management III

• Secretarial Duties II;

Certificate

in Computer Application from a recognized institution; and

Shown merit and ability as reflected in work performance and results.

General Application Requirements

Interested Candidates MUST provide:

• Application Letter;

• Copies of academic certificates and testimonials;

• A copy of the National Identity Card or Valid Passport;

• Updated Curriculum Vitae (CV) detailing current position, qualifications, working experience, a working email and Daytime telephone number;

• Indicate the Position applied for on the Envelope.

Other Key Requirements

• Kenya Revenue Authority (Tax Compliance Certificate);

• Higher Education Loans Board (HELB Clearance Certificate);

• Criminal Investigations Department (Certificate of Good Conduct);

• An approved Credit Reference Bureau (CRB Report);

• Ethics and Anti-corruption Commission (Dully filled and completed first schedule (s.13) and self-declaration form stamped by the EACC.

How to Apply

Applications must be delivered in hard copy to the registered mail via the address below to be received by 11th April 2022 at 5:00pm.

Ag. Director General
The Nairobi Metropolitan Area Transport Authority
P.O Box 30117, 00100
Nairobi

Canvassing is strictly forbidden and will result in automatic disqualification.


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