Send A Cow Finance and Administration Manager Jobs in Uganda
Send A Cow Finance and Administration Manager Jobs in Uganda
Job PurposeTo provide leadership and financial management of SACU and provide financial support and oversight to the Country Director, Group and SACU Board.
Management of all finance and administration staff.
Duties
Area Responsibilities
Manage the Accounting Function of the Organization:
Manage daily operations and monitor the organization’s financial transactions to ensure that these are recorded in line with fund accounting policies, on an accurate and
timely basis and financial reports are provided to all stakeholders by the set deadlines
Maintain the Accounting System to ensure accurate revaluation, reporting and compliance.
Conduct the month-end and quarterly-end closure process, including all relevant reconciliations
Ensure statement of best practice in accounting systems and processes.
Ensure that all financial operations are carried out in accordance with SACU policies and required local standards
Annual planning and budgeting
Coordinate and work with the senior management team to develop and finalize the annual plan and budget.
Ensure that all required information is submitted to UK office within deadlines and that questions, feedback, etc. are responded to in a timely manner.
In collaboration with the Country Director, coordinate the Board of Director approval process of both the annual plan/budget as well as the SLA.
Ensure that the Annual Budget is posted into the Accounting System
Financial Reporting and Cash-flow
Management:
Prepare the monthly financial reports in line with SACU Financial Manual and submit to UK in line with the submission deadlines.
Ensure that the SACU is well resourced by monitoring cash flow forecast and submitting timely Funds Transfer requests to UK as needed and appropriate.
On monthly basis, produce relevant, accurate and timely reports for budget holders, department heads and project owners.
Produce relevant, accurate and quarterly reports for the board of directors.
Analyze financial data on a monthly basis; track key indicators and timelines. Provide written or verbal analysis to stakeholders such as management staff, the board and UK as required.
Ensure all required statutory reports are filed with respective authorities.
Grant Management compliance and Donor Reporting
Prepare budgets for all concept papers and fundraising proposals in cooperation with the Grants and Program departments.
Analyze, verify and review proposal budgets to ensure donor compliance and reasonableness.
Coordinate the proposal review process and ensure compliance with solicitations and donor regulations.
Maintain up-to-date knowledge of donor rules and regulations and ensure compliance.
Track expenditure of all grants and projects and prepare timely financial reports for departments, as well as for donors, in agreed donor format.
Review all payment requests to ensure that they meet the standards of allowable, allocable and reasonable; manage grantee budgets so that they do not exceed allowable amounts.
Conduct Financial Due-Diligence for potential SubGrantees/ Partners.
Ensure Proper Capacity Building to
selected SubGrantees supporting them in creating and implementing proper financial systems.
Maintain a strong Internal control
environment:
Promote a shared culture and ownership of maintaining strong internal controls throughout the organization.
Directly manage the development, documentation, implementation, and monitoring of internal control processes that are in line with existing SACU and organizational finance policies and minimize loss of the organization’s assets.
Implement financial and administrative policies and systems to ensure organizational efficiency and effectiveness.
Maintain and regularly update the asset register. Ensure that the assets of the organization are maintained safely and securely.
Ensure that the organization at all times remains compliant to all relevant laws and regulations by constantly monitoring the legal and regulatory environment and ensuring adherence to the same.
Board relationship Management
Provide on-going advice on financial issues to the board including accounting, reporting, cash-flow, systems, policies and procedures, internal controls and updates on statutory/regulatory-related issues etc.
Identify board financial efficiency and address the financial training needs by conducting such training or finding alternative resources for such training.
In liaison with the Country Director engage in discussions with the board to sustain management proposals; propose decisions in line with the strategy.
Attend FROG and Board Meetings Manage the payroll administration system and procedures
Review the accuracy and completeness of payroll data.
Ensure that statutory deductions are remitted to the government in a timely and consistent manner, including proper reconciliation of payroll-related ledger accounts.
Ensure all required payroll reports (tax, benefits and insurance) are filed with respective authorities
Organizational Risk and Governance
Effectively lead the risk management function of the Organization.
Manage the operating environment to minimize risk for the potential loss of organizational resources.
Advise the board of directors and management on corrective measures needed and success of previous actions taken.
Support all internal and external audits ensuring the timely implementation of all audit recommendations.
Manage the procurement function and processes
Have managerial oversight over the procurement process in ensuring that all procurements for the organization meet the standard of prudence, cost, accountability and fairness.
Advise management on procurement processes through a transparent and accepted procurement system.
Ensure adherence to organizational procurement policy and maintenance of proper documentation
How to Apply
Submit applications online to; applications@sendacow.org mentioning the position in the subject line by Friday 20th November at 5pm (EAT)
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