Self Help Africa Project Accountant; AgriFi Kenya Challenge Fund Jobs
Self Help Africa Project Accountant; AgriFi Kenya Challenge Fund Jobs
Job purpose The purpose of the Project Accountant role will be to ensure checks and balances in accounting, reporting and disbursement of funds.
S/He will provide financial management by ensuring accurate and timely recording of financial data, processing of transactions and monitoring programme costs against donor guidelines, preparing financial reports and building capacity of partners.
S/He will maintain high standard of accounting and financial control to ensure compliance with EU regulations
Key Responsibilities:
Financial and Grant Management
Responsible for routine financial accounting functions including processing and recording all transactions in line with Self Help Africa policies, EU accounting standards, and compliance to Kenyan legislation, ensuring timeliness, efficiency and completeness; Includes checking the accuracy and validity of documents such as Requisitions, LPOs, CBAs, delivery notes, invoices, contracts, payment vouchers and receipts
Verify the accounting records of the SMEs (partners) to ensure accurate financial reporting and compliance with donor requirements
Prepare a schedule to be used for posting all SMEs entries on PS Financials (PSF)
Prepare and update the SMEs disbursement schedule and monthly Anticipated Results
Review quarterly SME’s financial reports as per the period in the executed contracts, the matching fund commitment, assess the fund request and liaise with the Team Leader and Head of Finance for disbursement of funds
In liaison with the Team Leader and portfolio managers, reconcile with the SME’s on quarterly basis fund balances and related Key milestones
Initiate payment processing according to internal policies and procedures
Compile monthly anticipated results, variances, comments, and actions
Participate in the various Procurement processes
Participate in partner due diligence process
Participate in the review of partner business plans
Prepare the draft contracts for partners and consultants from time to time
Financial Planning and Budgeting
Map the project budget to the standard SHA nominal codes in PSF
In liaison with the Team Leader, finance and other programme staff align activity plans with grants agreements;
Participate in annual budgeting process
Initiate the process of annual budget amendments
Assist the programme staff with the development and/or review of the project’s activity budgets
Responsible for cash management of the project and monitoring disbursements of funds to grantees, partners, and suppliers.
Reporting and Compliance
Prepare partner consolidated reports on monthly and quarterly basis
On a monthly basis, prepare and update the Project reports as per donor template
On a monthly basis, contribute to the variance analysis of the Anticipated Results
Prepare reports
for review by management upon partner expenditure verification visits
Prepare presentations for internal review meetings
Compile information for internal and external audits
Coordinate the expenditure verification exercise, special audits and respond to the audit issues raised, as well as monitor the implementation of the issues raised in the Management Letter
With support from the Head of Finance and Administration, lead the coordination of the annual audit of the SMEs and SHA Institutional Audit
Other Duties
Prepare monthly work plans and work-updates and share with the Team Leader and Head of Finance and Administration.
Active member of the Agrifi Task Team
Any other duty that may be assigned from time to time
Key Relationships:
Internal
Team Leader
Portfolio Managers
Finance Officer and other Project Accountants
Other Country Finance and Administration staff
Other country programme staff
HQ Finance team
External
Staff from partner organisations both finance and programme staff
Service providers
Qualifications, Knowledge and Experience:
Must have a Bachelor’s degree in Accounting / Finance and should have certified qualification (CA, ACCA, CIMA, CPA) and preferably, be a member of a recognized professional accounting institute
Five years practical experience in Financial Accounting, at least three of which should be in grants management.
Proficient in Microsoft Office, spreadsheet applications and computerized accounting systems
Demonstrated financial advisory, operational and analytical skills including high level of organisational, problem solving and facilitation skills;
Role Competencies
Results-orientated with excellent communication skills, as well as curiosity and initiative
Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission and values
Attention to detail and the ability to produce timely and accurate reports
Ability to work as part of team across different cultures
Good analytical skills
Previous experience of managing USAID, EU and/or other donor funding
Experience working with organisations in partnership arrangements
Demonstrated experience in donor fund projects, undertaking risk assessments, internal audits and/or assessing internal controls.
How to Apply
For more information and job application details, see; Self Help Africa Project Accountant; AgriFi Kenya Challenge Fund Jobs
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