Self Help Africa Office Manager – Country Office Jobs in Uganda

Self Help Africa Office Manager – Country Office Jobs in Uganda

About Self Help Africa & United Purpose

In late 2021 Self Help Africa (SHA) and United Purpose (UP) merged. The two organisations – one headquartered in Ireland and the other in Wales – implement projects to end extreme hunger and poverty.

This merger doubled our size and reach – and means that in 2022 we are implementing poverty eradication projects in 17 countries, mainly in sub-Saharan Africa. Collectively, we are also part of a group that includes social enterprise subsidiaries Partner Africa, TruTrade and Cumo Microfinance.

In 2022 our work will reach more than six million people and invest upwards of €45m in more than 100 development programmes designed to improve food systems, facilitate access to markets and financial services, combat climate change, gender inequality, and improve access to clean water, sanitation and hygiene.

This is an exciting time to join us as we unite two like-minded and entrepreneurial organisations seeking to tackle the global challenges in progressive and innovative ways.

Job Purpose

To support Self Help Africa operations by maintaining office systems.

Responsibilities and Activities

Management & Secretarial Tasks:

Information management and communication
Safety of company assets and records
Secretarial services management

Management of car pool and other travel arrangements

Responsible for writing the minutes of the team meeting Finance Department

Preparation of Public Relation materials and events with support of the appointed PR committee

Serve as the point person for office manager duties including: the reception area, maintenance, mailing,

equipment, bills, errands

Fix appointments and when necessary, research for information according to the needs of the Country Office

Follow up on all the rendez vous of the Country Director

Place important notices on the main notice board

Book Keeping/Finances Tasks:

Ensure that petty cash expenditures are properly documented/supported

Prepare requisitions of office supplies/materials

Coordinate and monitor invoice preparation and payment for offices in the country

Inputting data into payments spreadsheet

Prepare necessary requests for funds prior to field travels of the Country Director

Provide support to the Department of Finance and Administration

Store Management:

Ordering and taking stock of office supplies

Ensuring records of all supplies are up-to-date and inflows balanced against outflows

Qualifications/Other Requirements:

Diploma in Secretarial Studies or any related field.

Most Critical Proficiencies:

Communication skills

Management skills

Information and records management skills

Interpersonal skills

Basic accounting skills

Front office & customer care skills

Leadership skills

Basic knowledge of Private Sector operations

How to Apply

For more information and job application details, see; Self Help Africa Office Manager – Country Office Jobs in Uganda

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