School-to-School International Programs Assistant for TTE Zambia Jobs
School-to-School International Programs Assistant for TTE Zambia Jobs
Job Details:
Responsibilities:
• Manage the front desk
• Handle incoming and outgoing calls
• Receive hand-delivered correspondence and packages and distribute them to the relevant officer
• Welcome visitors, assist or direct them to the relevant offices
• Collect mail from the post office
• Take inventory of the storeroom supplies and request for restocking, as needed
• Disburse storeroom supplies to staff, as requested
• Receive and verify vendor delivered supplies
• Manage the chief of party’s scheduling and transportation to and from meetings, trainings, and other events
• Support the chief of party with preparing for remote and in-person meetings. This could include, but is not limited to, preparing agendas and materials, setting up zoom links, drafting invitations and communications, managing online meeting attendance, and taking minutes.
• Coordinate travel arrangements for the local team, including hotel bookings and transportation schedules.
• Attend team meetings and organizational initiatives, as needed
• Take minutes during the weekly TTE Team meetings and other meetings, as needed
• Coordinate and update the TTE calendar in Outlook; organize team meetings and events as needed
• Serve as the point of contact for all international travelers; setup transportation and coordinate any logistics needed
• Provide IT, computer, and electronics support during meetings, workshops, and activities
• Other duties as assigned
Qualifications:
• Degree in business administration, communication, project management, or other related fields; comparable and relevant work experience may replace educational requirements
• At least one year of specific experience in administrative management, executive secretariat, or project management with international organizations
• Experience working with remote teams and communicating using Skype, WhatsApp, Zoom, or other communication platforms
• Experience in IT is a plus
• Extremely organized
• Excellent command of the Microsoft suite (Word, Excel, PowerPoint) and project management software
• Strong communication, written, and interpersonal skills
• Fluency in English
• Ability to interact professionally with team members, consultants, financial institutions, and USAID
• Willingness and flexibility to adapt to changing priorities and shifting deadlines
• Willingness and ability to travel occasionally to sites as needed
How to Apply
For more information and job application details, see; School-to-School International Office Coordinator for TTE Zambia Jobs
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