Save the Children Warehouse and Assets Officer Jobs in Uganda
Save the Children Warehouse and Assets Officer Jobs in Uganda
Role PurposeThis role is accountable and responsible for inventory management including; planning, monitoring usage levels, managing warehouse facilities, and reviewing the quality and efficiency of warehouse activities in line with SCI policies and procedures. Performance of tasks shall be executed in a manner that promotes value for money in accordance to SCI standards.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
Key Areas of Accountability
Inventory management
Conduct proper stock physical verification to ensure quality and quantity of item ordered are received (On and Off site)
Packaging deliveries with accurate use of carton labels
Timely notification of requesters/programme for all stock deliveries made for better planning
Access control of the the warehouse (Enteries and exits)
Maintaining uptodate date record for inventory management (Bin cards, Stock cards)
Controls inventory levels by conducting periodic physical stock counts; reconciling with data storage system for Admin stock.
Timely upload of data and implementation of the Total Inventory Management system (TiM)
Raise purchase request for procurement of office supplies at country office base on consumption levels
Keep all inventory records up to date as per donor & SCI requirement to ensure value for money
Maintain optimum stock levels in the warehouse
Provide support for TIM transactions
Warehouse management
Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
Keep the warehouse organised and clean at all times
Oversee the distribution, dispatch and transportation of items to staff at the country office and regions
Warehouse layout and storage space usage as per commodity category
Invoice processing
Handle payment processing of invoices while checking documents for completeness of codes and tracking of all invoices before submission to finance.
Order tracking and supplier liaisons to ensure timely delivery of items
Asset controls
Support in the management of all SCI assets and asset disposal process
Support periodic physical verification of all SCI assets both fixed and GPE.
Ensure timely tagging of all organization assets across projects in line with financial/ operations guidelines (upon delivery/ before release)
Documentation and reporting
Maintain a filing system for all warehouse and asset documentation in a systematic manner
Prepare and submit weekly and montly updated warehouse status report
Track all payment in the invoice tracker and e-filling of all payment before submission to finance
Perform any other tasks as delegated by the line manager
Behaviours
(Values in Practice)
Accountability
holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal
development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.
Collaboration
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
Creativity
develops and encourages new and innovative solutions
willing to take disciplined risks.
Integrity
honest, encourages openness and transparency; demonstrates highest levels of integrity
Qualifications
A minimum of a bachelor’s degree in Procurement, Supply chain management, Administration.
Experience in Logistics/ warehouse management will be an added advantage
Experience and Skills
Essential
At least two year’s relevant working experience, preferably with International NGOs, and good understanding of major donor’s warehouse management practices, distribution and stock control procedures.
•Self motivated with demonstrated ability to generate inventory/warehouse reports and meet set deadlines and with good integrity.
•Team player with good interpersonal/ communication, documentation and facilitation skills and the ability to work under minimum supervision in a team.
•Computer literary and fluency in English are a MUST.
•Ability to maintain personal professional development and competencies on warehouse/supply chain issues.
Strong analytical skills and planning abilities.
Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
Organisational ability and excellent documentation skills are a must.
Desireable
Availability and willingness to work extra hours during times of humanitarian responses.
Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
Ability to intervene with crisis management or troubleshooting as necessary.
Highly developed interpersonal and communication skills including influencing, negotiation and coaching
Excellent time management and planning capacity
Commitment to Save the Children values
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
How to Apply
For more information and job application details, see; Save the Children Warehouse and Assets Officer Jobs in Uganda
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