Save the Children Supply Chain Coordinator - Logistics Jobs in Nigeria

Save the Children Supply Chain Coordinator - Logistics Jobs in Nigeria

Child Safeguarding

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

The Logistics Coordinator is a key position to the success and delivery of quality programs. SCI defines Logistics as those systems and support functions necessary to implement programs effectively, inclusive of, logistics, inventory management, asset management as well as vehicle and fleet management.

The Logistics Coordinator is accountable for the design, planning, execution, and monitoring of logistics activities, and delivery of an effective logistics function within the SCI Yobe program in compliance with SCI, donor regulations, and in line with program objectives.

He/she is also responsible for the continuous improvement of performance quality throughout the Logistics team and ensuring stakeholders’ satisfaction by exercising service-oriented practices.

Scope of Role

Reports to: Field Manager - Yobe field office
Staff Reporting to this Post: Logistics Officer.
Direct: Regular relationships with Borno AO SC, and Country Office Supply Chain staff at all levels, Finance team, and Program department leads.

Indirect: Is expected to provide support and leadership to the Logistics Officer and Warehouse Assistant.

Role Dimensions: (e.g. complexity, relationships, communication with stakeholders)

Key Areas of Accountability

The Logistics Planning

The Logistics Coordinator is responsible for logistics activities planning, developing

logistics plans to support program implementation and close coordination with internal and external stakeholders.

The logistics planning includes warehousing plans, transport plans, staffing plans, distribution plans, and training plans.

Ensure that program teams develop distribution plans for supplies and assets in order to eliminate inventory remaining in the warehouses after grant closure.

Coordinate with supply chain field staff ensuring that there is sufficient space in the warehouses before sending program supplies to the field sites.

Ensure logistics staff training and capacity-building plans are developed and incorporated into the budgets.

Ensure that the logistics department is well-staffed and roles and responsibilities of each have clear job descriptions.

Assets Management

The Supply Chain Coordinator is responsible for the procurement, maintenance, safekeeping, and records of all SCI Yobe program assets and equipment.

He/she is responsible for all aspects of the administrative, financial, capital, and operations of asset management in accordance with SCI and donor’s rules and regulations.

Ensure Implementation of SCI Asset policies in the Yobe office.

Ensure assets are maintained timely and are safe to use, and all maintenance documented.

Ensure assets are tracked properly, tagged at the delivery, and the asset tracking sheet is continuously updated as assets are issued to staff or deployed to facilities.

Plan for asset replacement as their service life comes to an end ensuring sufficient funds are budgeted for replacement.

Manage the disposal process for assets, including ensuring donor approvals are in place before the disposal.

Ensure spot-checks are done systematically, documented, and reported for all SCI Yobe assets, inventory, and equipment as per SCI assets management policy.


Compliance and Ethics

The supply Chain Coordinator is responsible for identifying and analyzing compliance risk in supply chain processes, implementing strong procurement controls, identifying procurement red flags, implementing internal and external audit corrective action plans, and ensuring all supply chain activities are conducted in an ethical manner.

Learning and Development

The Supply Chain Coordinator is responsible and accountable for overseeing all supply chain learning and development initiatives in the Yobe office and assessing training needs, developing training plans for supply chain staff and other target audiences (programs, finance, etc.) as necessary.

The Logistics Coordinator Competencies

matrix

The Logistics Coordinator competency matrix is the main supportive document of this job description that details all required skills, tasks, and accountability levels.

The Logistics Coordinator must ensure that all tasks are performed according to the standards.

The Logistics Coordinator is accountable for the competencies matrix implementation.

Qualifications

Advanced Degree, minimum of 5 years of progressive Logistics professional experience or equivalent education and experience.

Demonstrated success as a Logistics leader across all disciplines including planning, and logistics.

Broad knowledge and experience in Logistics strategies, vehicle and fleet management, inventory, property, and asset management.

Strong collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across organizational units.

Able to work effectively in a highly matrixed structure.

Strong knowledge, skills, and experience in Medical logistics.

Excellent training and coaching ability.
Fluency in English is required, spoken proficiency in local languages is a plus.

Ability to travel to remote field offices.
Resilient, organized, hard-working, with a positive attitude.

Experience and Skills

Logistics SkillsUnderstanding & Ability to Execute SCI Logistics Procedures High Vital

Knowledge of International Import / Export Procedures & Guidelines High Vital

Crisis AssessmentMediumNecessary
Strategic Supplier Management SkillsDevelopment Sector Expertise High Vital

Market Analysis Ability Medium Necessary
Supplier Analysis & Selection High Necessary

Risk Management Medium Vital

Supplier Negotiation High Vital

Understanding of Ethical Purchasing Guidelines Medium Necessary

Support SkillsUnderstanding of Procurement, Finance & HR Integration pts Medium Necessary

Knowledge and strong skills in Medical logistics High Vital

Technical experience/training in specific areas of logistics e.g. Fleet mechanics, Medical logistics, IT/communications networks

Technical experience/knowledge in specific types of humanitarian intervention eg Health, WASH, Food Security

Working knowledge of the local language(s)
Behaviours (Values in Practice)

Accountability

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values

Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.

Ambition

Sets ambitious and challenging goals for themselves and their team, take responsibility for their own personal development, and encourages their team to do the same

Widely shares their personal vision for Save the Children, engages and motivates others
FUTURE orientated, thinks strategically and on a global scale.

Collaboration

Builds and maintains effective relationships, with their team, colleagues, Members, and external partners, and supporters

Values diversity, and sees it as a source of competitive strength

Approachable, good listener, easy to talk to.

Creativity

Develops and encourages new and innovative solutions

Willing to take disciplined risks.

Integrity

Honest, encourages openness and transparency; demonstrates highest levels of integrity



How to Apply

For more information and job application details, see; Save the Children Supply Chain Coordinator - Logistics Jobs in Nigeria

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