Save the Children Source to Pay Finance Officer (French Speaking) Jobs in Kenya

Save the Children Source to Pay Finance Officer (French Speaking) Jobs in Kenya

Role Purpose:

The new and innovative Source to Pay (S2P) solution is a major part of Save the Children International’s (SCI) systems landscape. SCI has newly implemented this global S2P solution across 50 of 55 country and regional offices in SCI, transforming manual tendering, contract management, supplier management, purchasing and payment processes into an automated solution. SAP Ariba (Prosave) was the selected technology for the Sourcing to Invoicing components and Agresso Accounts Payable for the payment activities.

This is a great opportunity for someone with experience in Source to Pay systems and related Finance processes (e.g. invoicing, supplier set-up, AP, international payments) to grow and develop.

The Source to Pay Finance Officer will be responsible for supporting SCI end users on queries regarding invoicing and payments as well as with data quality analysis concerning supplier set-up.

This consists in:

End user support (SCI Centre teams, organisation-wide)

Ensuring invoicing guidance is user-friendly, accessible and up-to-date

Ongoing education and training of end users regularly about invoicing processes and systems

Providing general support for end user questions with regards to invoicing and payments
being accessible for end user questions via phone, teams chat and email

Answering standard queries immediately
for more complex questions, liaising with responsible teams (including Procurement, Accounts Payable, ProSave admins, FMS support, …) on behalf of end users and driving these queries to a swift resolution

Work with RO/CO AP teams to monitor KPIs and carry out root cause analysis

Analysis and resolution of supplier set-up issues and knowledge gaps

Pro-active ProSave analysis of supplier set-up, data quality, identifying gaps or potential errors (frequent pain points include withholding tax, currency, intermediary bank account, missing documentation)

Resolving issues with respective data owners (procurement, suppliers) before invoices are due for payment

Ensuring invoicing guidance is user-friendly, accessible and up-to-date

Ongoing education and training of procurement teams responsible for supplier set-up

Capacity building and continuous improvements

Working with RO/CO AP champions network to monitor

KPIs and carry out root cause analysis

Answering escalated queries via Jira and monitoring the effectiveness of Jira support model

Delivering online refresher training and traveling to deliver F2F training

The role holder will also support the creation and review of Change Requests, and ensure system configurations/customisations are fit for purpose and in line with the overall Source to Pay strategy.

This role is responsible for continuous improvement initiatives of the Source to Pay solution, based on internal feedback and market best practices.

In order to be successful, you will bring/have:

Experience and Skills

Essential

Proven ‘customer service’ mentality

Excellent problem solving and coordination abilities

Proven ability to work effectively with people from different functions and cultures

Experience of IT Systems (ideally SAP ARIBA), as a trainer, super-user or change manager

Experience of Accounts Payable and related Procurement procedures (supplier set-up, requisitioning, ordering, invoice resolution, payment preparation and execution)

Strong computer literacy

Commitment to Save the Children values

Professional fluency in French language

Desirable

Experience with SAP Ariba system

Experience of Procurement / Accounts Payable support (e.g. Central support role in a large organisation or Shared service provider)

Experience of analyzing Procurement and Finance information and data quality (e.g. supplier records, invoices, invoice reconciliation, payment proposals, payment run)

Experience of working in a large and complex environment, within multicultural, matrix organizations.

Experience or knowledge of project management methodologies.

Experience with Save the Children or other NGOs

How to Apply

For more information and job application details, see; Save the Children Source to Pay Finance Officer (French Speaking) Jobs in Kenya

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