Save The Children Senior Procurement Manager Jobs in Ethiopia

Save The Children Senior Procurement Manager Jobs in Ethiopia

Job Id: 199167
Category: Warehouse, Supply Chain and Distribution
Location: Addis baba, Addis Ababa
Career Level: Senior Level (5+ years experience)
Employment Type: Full time
Salary: As per the scale of the organization

Job Description

Introduction

Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way.

In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.

Job Title

Senior Procurement Manager

Code

0013

Place of Work

Addis Abeba with travel to field locations and Regional meetings as deemed appropriate

Programme/Unit

Program Operations/ Supply Chain

Monthly Salary in ETB

As per the organization Scale

No. of Positions

01 (One)

Reports to

Supply Chain Director

Length of Contract

One-year with possibility of extension

Role Purpose:

The Senior Procurement Manager is responsible for the overall management of the Procurement Unit at the National Level, responsible for the sourcing, purchasing, and contracting of goods and services within Ethiopia.

Coordinating with the Regional Procurement Unit (RPU) on all international procurements managing orders and stakeholder relationships for a complex and diverse program portfolio.

Key Areas of Accountability:

Support the Delivery of SCI Ethiopia Sourcing Strategy:

Under the direction of the Supply Chain Director (SCD), undertake market research and analysis, run tenders and set up pre-qualified supplier lists and Framework Agreements (FWA) where appropriate for key spend categories in Addis Ababa and field offices

Manage suppliers professionally and proactively, providing feedback to improve performance and leading periodic review meetings, including RPU coordination

Implement all new procurement software platforms and tools ensuring that are fully utilised throughout the country program, providing high level strategic direction and support.
This includes playing a leading role in ensuring the CO has completed Supply Chain-related readiness activities for the Source to Pay project, and that post Go-Live the CO gains as much value from the system as possible.

Provide procurement advice and support to both the country office and the field offices

Ensure timely and efficient transport of all supplies in coordination with the Fleet Coordinator as and when required.

Deliver management information reports summarising key trends in performance of the procurement function against the Key Performance Indicators (KPIs)

Realize Professional and Efficient Procurement:

Manage procurement for the Ethiopia programme in line with SCI procurement policies, processes and quality standards through supervision of Procurement Requests, Requests for Quotation, Comparative Bid Analysis, Procurement Committees, Purchase Orders and Contract processes

Develop and deliver on the Ethiopia office supply plan, combining use of approved suppliers and contracted suppliers to meet the needs of the programmes.

Ensure Value for Money (VfM) is achieved through competitive and transparent procurement processes considering quality, availability, transport and storage costs and technically advise the procurement committees accordingly.

Ensure that Procurement Committees in all field offices are established where required and that they fully understand and undertake their responsibilities at all times ad according to the financial Scheme of Delegation (SoD)

Advise and establish best practice for sourcing freight and transportation service providers, with support from Fleet Management

Ensure all orders are processed according to Procurement Plans, logged into the Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately.

Ensure supplier files are routinely updated on performance and the Procurement Committee for evaluation of suppliers for future use in review of performance.

Develop strong relations with field office programmes to support them in improving their ordering practices and review all Procurement Plans with key stakeholders

Delegate to the Procurement Team routine and structured procurement duties and support and supervise to ensure processes are followed in a timely manner and according to the SCI policies and procedures

Conduct Develop to Perform (D2P) with Procurement Team members and ensure clear work and development goals are established with timelines

including regular feedback and support.

Other:

While the majority of the work will be carried out in the Addis Ababa office, he/she will be required to make support visits to field offices

S/he will be required to carry out inductions with new staff on aspects of their roles and areas of expertise

S/he will be required to represent Save the Children in procurement related seminars or workshops

S/he will be required to provide technical support to implementing partners and consortium based programming

As a member of the Operations/ Supply Chain team, S/he will work collaboratively with the team members to ensure good coordination, communication, planning and customer service to staff and the programmes, including providing cover for, and support to others and undertaking any reasonable additional duties as delegated by the Supply Chain Director.

Job Requirements

Holder of Masters degree in Supply Chain Management or equivalent qualifications with at least 5 years’ experience with national materials and supply chain management systems.

Diploma in Procurement & Supply Management from the Chartered Institute of Procurement & Supply (CIPS-UK), or a comparable professional body

Holds recognised professional qualifications obtained through a company or organisation that demonstrates suitability for the role coupled with extensive experience.

Strong preference will be given to candidates who can demonstrate clear learning and training qualifications within the Procurement/Supply Chain sector either commercial or non-government

Experience and Skills

Essential:

A minimum of 5-7 years’ management experience in humanitarian procurement and or supply chain and the sector.

Experience in all technical areas of procurement including tendering, supplier management, contracting and performance management

Strong analytical skills and proven track record of implementing, managing and building capacity and capability on procurement software platforms.

Ability to build effective working relationships with a wide range of stakeholders, both internally and externally

Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse task and responsibilities

Strong communication skills, written and spoken English and Ahmaric

Desirable:

High value procurements management/ contracts management

Procurements under major institutional donors (USAID, ECHO, DfID, UNHCR, UNWFP)
Working with Cash Transfer Programming (CTP)

Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within moderation of their level of skills and experience.

Equal Opportunities:

The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects

our commitment to the protection of children from abuse.

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

How to Apply

Interested applicants who meet the MINIMUM requirements should send the following through

www.ethiojobs.net before or on March 1, 2019

a. A CV (not more than 3 pages)

b. A cover letter (not more than one page)

c. A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.

Please Do not submit copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.

Please Make Sure You State the Code of the Vacancy on the Subject of Your Email.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for

children. We undertake rigorous procedures during the recruitment process including background checks

to ensure that only people suitable to work with children are allowed to join our organisation and all

candidates will therefore be subject to this scrutiny.

In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.

Note: All travel costs should be covered by the applicant if invited for written exam or interview.

Save The Children Senior Procurement Manager Jobs in Ethiopia