Save The Children Procurement Officer Construction Jobs in Ethiopia

Save The Children Procurement Officer Construction Jobs in Ethiopia

Job Id: 199168

Category: Engineering, Architecture and Construction
Location: Addis Ababa, Addis Ababa
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Full time
Salary: As per the scale of the organization

Job Description

Introduction

Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way.

Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.

Job Title

Procurement Officer – Construction

Code

0014

Place of Work

Addis Abeba with travel to field locations as deemed appropriate

Programme/Unit

Program Operations/Supply Chain

Monthly Salary in ETB

As per the organization scale

No. of Positions

1 (One)

Reports to

Procurement Coordinator (Construction)

Length of Contract

1 year with possibility of extension

Role Purpose:

The Procurement Officer – Construction is responsible, as delegated, for parts of the functional aspects of construction related procurement in coordination and collaboration with the country Construction Team, Program Operations and internal stakeholders.

The role requires a good level of technical and qualified skills in construction projects. The post holder will play a role in the implementation of the relevant procurement plans based on available Bill of Quantities (BoQs) and delivery including follow-up and reporting throughout the various stages of the project.

The post holder will have experience in procurement for construction supplies and materials, reasonable knowledge of tendering criteria and evaluation of contractor bids.

During humanitarian emergencies, the post holder maybe required to work outside the normal role profile

and be able to vary working hours accordingly as directed by the Procurement Coordinator – Construction

and/or Field Procurement Manager/Coordinator

Key Areas of Accountability:

Planning, Coordination & Programme Support:

Under the direction of the Procurement Coordinator (or Field Procurement Manager/Coordinator), undertake market research and analysis, support the tender process and assist in the set up of pre-qualified supplier lists and Framework Agreements (FWA)

Support in the payment requests process through reviewing of invoicves and other related supporting documents/reports and submitting the paymet for final verification.

Carry out routine and structured procurement duties as delegated/directed by the Procurement Coordinator – Construction or the Field Procurement Manager/Coordinator.

Ensure that procurement of construction supplies are in a timely manner and as per SCI policies and procedures

As delegated, work closely with the Fleet Team to ensure timely and efficient transport of all supplies as and when required.

Contribute/assist in the delivery of information reports summarising key trends in performance of the construction procurement function against work plans

Contribute/support in compiling weekly updates and monthly reports outlining progress on ongoing projects as well as the utilization of materials, labour, and equipment being used

Technical & Operational:

Maintain the contract management database and keep updated records of progress of each construction project for further reporting purposes by the Coordinator and or Manager.

Support the Coordinator/Manager in ensuring that contract values are within the available budget limit, and also keep record of payables (retentions) and receivables (advances) and inform stakeholders timely for release and/or recovery.

Assist in identifying where necessary, and through acceptable and transparent ways, contractors/specialists/suppliers to carry out specialised pieces of work where project personnel do not have the capacity to do so

When directed/delegated, identify and organise procurement of locally available construction materials in close collaboration with the Field Office procurement team.

Realize Professional & Efficient Procurement:

Carry out all the procurement of materials as per SCI policies, processes and quality standards

Attend when required the Procurement Committee meetings to provide expert advice on construction materials procurement.

Support in the establishment of best practice for sourcing freight and transportation service providers, with support from Fleet Management

Assist when delegated in ensuring that all processed orders are logged into the Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately.

Support in keeping

the supplier files up to date.

Other:

While the majority of the work will be carried out in the Addis Ababa office, he/she will be required to make support visits to field offices

As a member of the Operations/ Supply Chain team, S/he will work collaboratively with the team members to ensure good coordination, communication, planning and customer service to staff and the programmes, including providing cover for, and support to others and undertaking any reasonable additional duties as delegated by the Senior Procurement Manager.

Job Requirements

Holder of a degree in either Construction or Procurement and/or equivalent qualifications
At least 3 years’ experience with associated construction procurement policies and procedures and conversant with national materials and national and local construction regulations

Holds recognised professional qualifications obtained through a company or organisation that demonstrates suitability for the role coupled with extensive experience.

Strong preference will be given to candidates who can demonstrate clear learning and training qualifications within the Construction/Infrastructure/Engineering sector either commercial or non-government

Experience and Skills

Essential:

A minimum of 3-5 years construction/infrastructure/engineering experience within an INGO or related sector

A minimum of 3-5 years experience in humanitarian procurement and or supply chain and the sector.

Experience in all technical areas of procurement including tendering, supplier management, contracting and performance management

Strong analytical skills and proven track record of implementing, managing and building capacity and capability.

Ability to build effective working relationships with a wide range of stakeholders, both internally and externally

Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse task and responsibilities
Strong communication skills, written and spoken English and Ahmaric

Desirable:

Procurements management/ contracts management

Procurements under major institutional donors (USAID, ECHO, DfID, UN Agencies)

Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within moderation of their level of skills and experience.

Equal Opportunities:

The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

All staff have an obligation to ensure they fully understand the provisions of the Child Safeguarding policy, the Code of Conduct and related policies.

They must conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives- which includes reporting suspicions of child abuse.

All staff must ensure while carrying out their work are not putting children at risk, or further risk. Children must be safe, hence, our selection process, must include rigorous background checks, reflecting our commitment to the protection of children from abuse.

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

How to Apply

Interested applicants who meet the minimum requirements should send the following through

www.ethiojobs.ne before or on March 01, 2019.

a. A CV (not more than 3 pages)

b. A cover letter (not more than one page)

c. A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.

Please Do Not Submit copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.

Please Make Sure You State the Code of the Vacancy on the Subject of Your Email.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for

children. We undertake rigorous procedures during the recruitment process including background checks

to ensure that only people suitable to work with children are allowed to join our organisation and all

candidates will therefore be subject to this scrutiny.

In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.

Note: All travel costs should be covered by the applicant if invited for written exam or interview.

Save The Children Procurement Officer Construction Jobs in Ethiopia