Save the Children Job Vacancies in Ethiopia

Save the Children Awards Management Unit Deputy Director Job Vacancies in Ethiopia

Awards Management Unit Deputy Director

Internal/ External Vacancy Announcement

Introduction

Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way.

In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity.

We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.

Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.

[Job Title: Awards Management Unit Deputy Director

[Code: 0023

Place of Work: Addis Ababa

Program/Unit: Award

Monthly Salary in ETB: As per the organization Scale

No. of Positions: One

Length of Contract: One Year with Possible extension

Job summary:

The Awards Management Unit Deputy Director t is responsible act as the Deputy of Awards Management Department, supporting the Director, to standardize award management portfolio approaches across the Managers, and drive KPI improvement, the role offers a leadership opportunity for an individual highly experienced in grants management, business development and donor communications.

It requires an individual capable of providing strategic leadership to a dynamic team which is responsible for s the management of a portfolio of awards currently valued at $300million.

Act as main contact for US and emergency awards, ensuring strategic partnership with Save the Children US. He/she ensures all staffs and project managers working in the portfolio are aware of donor compliance requirements.

He/She will be responsible for working with all other teams in the Country Office to develop the capacity of all staff and provide on-the-job support to develop an awards management process that supports Save the Children quality standards.

Key areas of accountability:

Leadership, portfolio management & strategy

Continuous improvement and development of all grant management systems, ensuring that they are consistent with global Save the Children procedures in Addis and at field level.

To use key performance indicators and other management information to identify and address operational issues that could impact negatively on the delivery of programmes.

Support the Grants and Contract Director by providing detailed analysis of current/ pipeline awards to senior management for US and emergency portfolio.

Provide strategic funding analysis to Grants and Contracts Director to support informed decision making on resourcing and escalate high risk awards at Country office portfolio level.

Grants and contract management cycle.

Assign Award Coordinator/Officer to Proposal development teams when handed over from Proposal Development Unit and ensure smooth inter department transition.

Ensure prompt activation of awards through members to enable timely start of program activities.

Ensure kick off meetings are done promptly for all new awards and that proper coding structure and budgets are communicated to budget holders;

Ensure monthly award meetings are held between Award

Coordinators/Officers and Budget Holders, and that they are documented and follow up action points clearly identified and pursued.

Ensure the production of

high quality and timely donor reports that accurately reflect the impact achieved and lessons learnt during the implementation of an award.

Coordinate with budget holders to prepare donor agreement amendments.

Support budget holders with partner/Sub grantee monitoring and capacity building.

Ensure tracking and payment of in-country donor income with finance.

Kind in accordance with donor and Save the children international guidelines for (GIK) Gift in Kind.

Compliance (systems, processes & donor)

To ensure that the Award Management System (AMS) is effectively maintained and up to date for all awards and sub-awards including authorisation and document retention.

To ensure that key staff (including partners) have a clear understanding of donor compliance requirements throughout the project management cycle and that there is a complete audit trail of the implementation and reporting for all awards.

Ensure efficient management of Gift in Kind in accordance with donor and SCI guidelines for GIK.
Coordinate USAID yearly audit.

Qualifications And Experience Required.

Master Degree from recognized University in Management, Accounting, Finance.

10 years of relevant progressive experience, out of which 5 years in managerial positions extensive experience in supporting the development of organizational strategies, policies, guidelines and work processes.

Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level (EC, ECHO, DFID, NORAD, SIDA, UNICEF).

Extensive experience with NGOs with increasing responsibilities including a proven experience as a manager position for Grants contracts management position.

Computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems).

Cultural awareness and ability to build relationships quickly with a wide variety of people.

Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure.

Strong communication (written and spoken) in English, and strong interpersonal skills, with experience in managing multicultural teams.

Highly developed interpersonal and communication skills including influencing, negotiation and coaching.

Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies

Commitment to Save the Children values.

Extensive experience in Managing a team/program/project.

Extensive experience in people Management.

Extensive experience in Budget Management.

Good knowledge in delegation and empowering others.

Good skill in emotional intelligence.

Good skill and experience in conflict management.

Very good knowledge in Matrix reporting structure.

Line management experience essential, demonstrated strength. Previous experience in.

How to apply:

Interested applicants who met the MINIMUM requirements should send the following through ethiopia.recruitment@savethechildren.org before March 13, 2017

a. A CV (not more than 3 pages)

b. A cover letter (not more than one page)

c. A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.

Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.

Please make sure you state the code of the vacancy on the subject of your email. For hard copy applicants you can forward your application through Save the Children; P.O. Box 387; Addis Ababa; Ethiopia ensuring that the job title is clearly stated in the cover letter.

In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.

“We need to keep children safe and as such, our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts.

All successful applicants will, therefore, be required to complete a Police Check and must sign onto our Child Safeguarding Policy and Code of Conduct.”Note: All travel costs should be covered by the applicant if invited for written exam or interview.