Save The Children HR Coordinator – Payroll & Benefits Jobs in Ethiopia
Save The Children HR Coordinator – Payroll & Benefits Jobs in Ethiopia
Role PurposeThe role holder is a HR professional responsible for managing the payroll process in save the Children Ethiopian Country Office.
As a Payroll and Benefits focal, s/he will be responsible for ensuring compliance with the Save the Children’s policy and procedures with regard to new employee pension registration, benefit reimbursements, and separation of a staff member within the expected timeframe.
S/he will also be expected to maintain accurate documentation on the area of responsibility.
Key Areas of Accountability
Payroll Management
The role holder is responsible for gathering and entry of all required payroll data to maintain payroll system up-to-date and accurate.
Collaborates with Field Offices to ensure the integrity of the payroll data.
Ensure compliance with all applicable laws and the Save the Children’s policies and procedures.
Timely resolve payroll issues and ensure strict compliance with SCI and regulatory standards.
Ensure monthly payroll records/ information to the respective field offices
Ensuring frequent and timely communication is maintained with all field offices
Manage workflow to ensure all payroll transactions are processed accurately and timely.
Respond to any payroll-related questions or concerns employees might have.
Provide support to HR and Finance payroll teams when requested.
Ensure the supporting documents related with the payroll are collected from each office and documented.
Benefits Managment
Manage employment contract and letters incompliance with employment laws and relevant organization policies, Labour Law and minimum operating standard of the organization.
Distribute contract related letters to concerning departments.
Ensure that all new employees are registered with pension scheme and appropriate records are created or updated with the relevant authority
Follows up and collect employee’s Pension ID card and distribute to employees
Provide assistance to employees on all benefits including claims.
Register education balance on the online tracker and verify to Finance for payment.
Follow up and communicates annual leave planning and utilization on time.
Ensure Save the Children’s exit procedures is adhered to during separation.
Ensure all staff are provided with renewed ID cards.
Lead the effort Reporting online systems activities and ensure engagement with employees.
Administer and follow up employees attendances using Biometrics system.
Transfer timesheet reports to Finance throughout the year ensure meeting deadlines.
Support salary and benefit surveys as required.
Reporting
Prepare and submit periodic reports to the concerned.
Prepare reports of field visits conducted if any.
Other
Design his/her annual objectives using Oracle and have quarterly performance review with his/her line manager.
Provide ER, Payroll related trainings as required
Recommend changes to existing payroll and benefit system and practices.
Behaviors (Values in Practice)
Accountability:
holds self accountable
for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.
Collaboration
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength approachable, good listener, easy to talk to.
Creativity
develops and encourages new and innovative solutions
willing to take disciplined risks.
Integrity
honest, encourages openness and transparency; demonstrates highest levels of integrity
Key Competencies(Save the Children competency framework – to Skilled level)
Delivering Results
Developing Self and Others
Problem Solving
Applying Technical & Professional Expertise
Communicating with Impact
Working Effectively with Others
Job Requirements
Qualifications
A minimum of first degree in relevant field of studies and five years of relevant progressive experience, out of which two years in Payroll Processing position.
Experience and Skills
Essential
Committed to HR professional ethics (such as confidentiality and integrity)
Ability to carry out duties independently with minor supervision.
Must be great multi-tasker who stay organized and manage the time and multiple priorities in order to succeed.
Detail-oriented individual who think quantitatively, who can work well under pressure and be capable of meeting rapid, frequent deadlines.
Strong communication (written and spoken) and strong interpersonal skills, with experience in managing multicultural teams, cultural awareness and ability to build relationships quickly with a wide variety of people across the organization.
Customer orientated, flexible approach, solution focused and ability to work for quick delivery
Knowledge on Pension Laws and relevant local laws
Desirable
Excellent people skills and a high numerical aptitude.
Possessing an accounting background.
Demonstrating strong computer skills (MS-Excel & Agile HR payroll system).
Demonstrating strong communication skills.
A proactive individual with a 'can-do' attitude and customer-oriented mentality.
Have problem solving skills, able to deal with disputes, grievances and staffing problems and able to deal with people who are upset or stressed and able to be patient, tactful, diplomatic and approachable
Self-starter & enthusiastic team player
Resourcefulness and creativity in the area of assignment
How to Apply
For more information and job application details, see; Save The Children HR Coordinator – Payroll & Benefits Jobs in Ethiopia
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to NGO Jobs in Africa.
