Save the Children Asset Management Coordinator Jobs in Ethiopia

Save the Children Asset Management Coordinator Jobs in Ethiopia

Role Purpose:

The Assets Management Coordinator is responsible to implement and roll out the E-Asset system and provide a training on the system at all levels, and ensure SCI’s property handling and administration at all levels as per the set procedures of Fixed and non-Fixed Assets management, and based on minimum standards for equipment management as well as the finance manual.

He/she will also be responsible for reporting audits and project close out support management, tracking and documentations activities.

Key Accountabilities

Asset management

Responsible for E-Asset management, training and roll out it at field office level as well

Responsible for the overall management, tracking, maintenance and reporting of SCI’s fixed and non-fixed assets and General Programme Equipment

Maintain a fixed and non-fixed assets register list in line with the SCI’s asset management guideline.

Register all new assets on asset register/E-Asset, issue each asset with tag number numbers and ensuring all required information including list of accessories, budget code details, donor and value of assets are captured in the asset register.

Ensure assets are ready for use before dispatch to the field offices;

Satellite/cell phones are managed in line with polices.

Notify finance of any billing information

Facilitate dispatch of assets to relevant field offices or issues to individuals as instructed and update asset register as required

Maintain programmes Central Asset Register/E-Asset for all assets in programme updating any changes as necessary ensure authorised documentation confirming change in status is received from field offices and update asset master asset register;

Arrange all asset services and repairs are done in a timely manner and asset records are updated.

Organize annual asset inventory taking at all SCI office premises and guesthouses

Ensuring that the correct documentation pertaining to identity, repair, theft, loss, disposal, and organizing a physical check of all Assets on a regular basis against their registers.

Identify assets that are no more needed by the organization (obsolete, defective, and broken) and prepare disposal documents to be presented to the Country Director for approval.

Regularly communicate with field offices supply chain leads on assets sorting, tagging and registration

With the budget holders.

Ensure copies of asset documents are updated and

reconciled with accounts department

Produce monthly, quarter and annual reports

Maintain and Implement an electronic national assets tracking system to ensure adequate supporting documentation, accuracy and control over movements; ensure accurate and organized records as well as regular reporting and updating;

Collect donation document from the donation recipient partners, support in compiling donation report and submit the report to Authority for Civil Society Organizations (ACSOs) in the time due.

Under take properties management activities as assigned by line manager.

Skills and Behaviours

Accountability:

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Holds suppliers accountable to deliver on their responsibilities

Ambition:

Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development

Widely shares their personal vision for Save the Children, engages and motivates others

Future orientated, thinks strategically and on a global scale

Collaboration:

Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

Develops and encourages new and innovative solutions

Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

Honest, encourages openness and transparency, builds trust and confidence

Displays consistent excellent judgement

Qualifications and Experience

Degree in Supply Chain/Asset Management/business administration/management/Finance from recognised university/college with five years related experience,

Good written and spoken English knowledge

A good team player

Commitment to and understanding of Save the children’s aims, values and principles

A commitment to children’s rights and principles of equal opportunity

Commitment to Save the Children values.

A high level of computer literacy (word, excel, ppt etc)

How to Apply

For more information and job application details, see; Save the Children Asset Management Coordinator Jobs in Ethiopia

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