Samaritan's Purse Reception/Administrative Assistance Jobs in Ethiopia
Samaritan's Purse Reception/Administrative Assistance Jobs in Ethiopia
Job PurposeWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude.
Candidates should be able to assist management and all visitors to the Organization by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
In addition, to be successful as an Administrative Assistant/receptionist, candidates should be professional, polite, and attentive while also being accurate.
They should always be prepared and responsive, willing to meet each challenge directly.
Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication.
Most importantly, Administrative Assistants/Receptionist should have a genuine desire to meet the needs of others.
Essential Duties and Responsibilities
Answer phone call and direct calls to appropriate parties or take messages
Handles all visitors at all levels and take/provide adequate message when required
Provide secretarial support service including drafting standard letters as necessary to department as needed.
Demonstrating excellent interpersonal skills and telephone manner when answering enquiries.
Greet visitors and determine whether they should be allowed access to specific individuals
Open, sort and distribute incoming correspondences including emails
Perform general office duties such as ordering supplies, maintaining records management database systems, performing basic bookkeeping work and line manage office staff
Prepare invoices, memos, letters, financial statements and other documents using, word processing, spreadsheet, database or presentation software
Read and analyze incoming memos, submissions and reports to determine their significance and plan their distributions
Maintain an up-to-date listing of current employees
Updating the event, room and Visitors accommodation calendar systems.
Manage all incoming
and outgoing correspondence and draft correspondence as required
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Excellent organizational skills, with an ability to prioritize important projects and Entry-level Human Resource experience.
Performs word processing, photocopying, faxing, data entry, and other administrative duties as assigned by immediate Supervisor.
Job Requirements
Required Skills and Qualifications
Must have attained high school certificate/Diploma in secretariat and/or business school
Minimum of two years’ experience working as an Administrative assistant
Proficient utilizing Microsoft Office programs (Outlook, Excel, and Word)
Excellent organizational skills including ability to prioritize and coordinate multiple tasks.
Excellent written and verbal communication skills including professional phone etiquette.
Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.
Responds promptly to shifts in direction, priorities and schedules.
Uses sound judgment and problem resolution skills, often makes decisions in supervisor’s absence.
Must have formal training in office procedures and use of office equipment.
knowledge of office administration and bookkeeping procedures
ability to maintain a high level of accuracy confidentiality concerning financial and employee files
Thinks strategically and is proactive.
Should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
How to Apply
Interested applicants can send ONLY updated CV and Aplication letter to hrspe@samaritan.org no later than November 6, 2020. Please write the position title you are applying for in the email subject line, ''Reception/ Administration Assistance''.
Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.
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