Salient Humanitarian Organization Admin / Finance Officer - for NHF Project Jobs in Nigeria
Salient Humanitarian Organization Admin / Finance Officer - for NHF Project Jobs in Nigeria
Job SummaryThe Admin and Finance Officer will be responsible for both financial and administrative works of the project and organization (as required).
The major financial duties and responsibilities of the officer include accounting, software operation, reporting and documentation, cash flow/fund management, compliance.
And, administrative duties and responsibilities are to conduct works related to general administration, assets management, coordination, procurement function, inventory management, etc.
Job Description
Financial Duties and Responsibilities
Accounting:
Prepare the cash journal and finance reports, bookkeeping and ledger posting
Collect, check, register and keep track of all order forms, incoming & outgoing invoices, travel claims, according to Nigerian law and internal procedures
Make cash and bank reconciliation every month
Prepare payroll of staffs monthly by coordinating with the Project coordinator.
Conduct the internal audits of project, monitoring the transaction of the requisition and cash flow
Lead project audit done by donor as well as organization annually
Software Operation:
Keep updated record of all financial transactions in the Quickbooks software
Reporting and Documentation:
Prepare monthly financial report by first week of succeeding month
Track activity level budgets and call for financial monthly review meetings
Cash Flow/Fund Management:
Maintain cost-effectiveness and keep track of budget allocation as per activities
Complete daily financial transaction under the supervision of team leader
Handle cash and treasury operations with advanced use of spread sheets for tracking expenses and payroll system with tax applications, controls for ensuring proper transactions
Guide (monitor and supervise) the district project offices in Dang and Dolakha for finance and administration
Compliance:
Implement financial policies, procedures and directives of the organization
Update/upgrade organizational policy on taxation, financial procedures, internal control mechanism, etc.
Comply with the national accounting and financial policies and procedures
Cross verify (compliance and relevancy) all financial transactions done by project staffs.
Administrative Duties and Responsibilities:
General Administration:
Provide administrative support to project office
Manage water, electricity supply and telephone/internet lines
Comply with safety of office supplies, materials, equipment and physical facilities
Maintain office premises to provide good working environment.
Implement administrative policies and procedures
Manage administrative function and establish internal administrative systems and controls
Maintain updated documentation, filing, folders and administrative data management in both hard copy and soft copy version
Maintenance of attendance register, contracting, logistical arrangement (together with information officer), maintaining of project document folders (staff, contracts, incoming and outgoing letters, etc.)
Assets Management:
Maintain office equipment, materials and properties
Keep records of the office supplies, materials and equipment
Keep track of proper use, maintenance and repair of physical assets and office including vehicles, equipment, furniture, etc. as necessary
Coordination:
Coordinate administrative activities and maintain monthly and yearly timetable
Support in recruitment process locally and
keep the employee records by coordinating with project management team
Keep track/record of the training and workshops attended by staffs
Procurement Function:
As a member of project procurement committee, engage in local procurement process as per procurement guideline
Roster management (together with information officer) of all the
materials and service to be bought by project in a given year
Inventory Management:
Manage inventory and physically verify as per need
Prepare the inventory report of furniture and goods
Required Profile/Experience
Degree / HND / ND in Administrative / Finance / Accounting or any other related course;
Minimum 3 years of experience from a national level project implementation position in a humanitarian / recovery context;
Experience in working in complex and volatile contexts;
Technical in warehousing management.
Documented results related to the position’s responsibilities;
Experience in leadership and problem solving;
Fluency in English, both written and oral including local language ad advantage;
Capacity to adapt to basic living conditions, patience;
Ability to deliver high-quality work within tight deadlines;
Strong negotiation skills;
How to Apply
Interested and qualified candidates should please submit their Application (Letter of motivation and CV in a single file) via Email to: recruitment@salientho.org indicating the "Job Position" as subject of the e-mail.
Or
The HR,
Salient Humanitarian Organization,
Behind NTA Quarters, Off Damboa Road,
Old GRA, Maiduguri,
Borno State.
Application process
All applicants must send a cover letter and an updated CV (no longer than five pages) in English.
CV and Cover Letter indicating and explaining the suitability to the position applied.
Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer.
Please do not attach any written recommendations.
Applications should be addressed to: The Recruitment Manager.
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.
SHO considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
Note
Please clearly indicate the Job position on the envelope.
Only short-listed candidates will be contacted.
CVs will be reviewed on rolling bases.
Due to the large numbers of expected applicants, SHO will only inform shortlisted
candidates for written test and oral interview.
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