Salaries and Remuneration Commission Records Management Officer Jobs in Kenya

Salaries and Remuneration Commission Records Management Officer Jobs in Kenya

Job Purpose

This position is responsible for maintenance and safe custody of Commission’s files and documents in line with approved standards and procedures.

Key Responsibilities/ Duties / Tasks

Operational Responsibilities / Tasks

Undertake appraisal of records periodically to continuously decongest storage space;

Develop and implement file control systems to prevent any loss or misplacement of records;

Scan documents to provide for faster retrieval of information;

Generate registry forms;

Sensitize action officers on the need to comply with legislation on records management as provided in the existing Acts and circulars;

Preserve Commission records for posterity;

Maintain an updated data base of incoming and outgoing correspondence;

Dispatch all received correspondence to the relevant office for action;

File letters in their subject files for easier retrieval;

Regular update of the filing index;

Maintain both confidential and open personal files to ensure integrity of information;

Make recommendation for disposal of archived records;

Arrange and classify information material for ease of retrieval;

Attend and direct stakeholders as they come to follow up their submitted cases;

Review records retention schedules and governmental record keeping requirements to ensure that procedure and legislations for archival storage, reducing paper records wherever possible, or for destroying obsolete or unnecessary records are maintained;

Ensure longevity of records through proper file handling and maintenance;

Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and

Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.

Responsibility for Physical Assets

Files;

Cabinets;

Cabinets trolleys;

Seal;

Computer;

Office Furniture & equipment.

Working Conditions

Office setting with occasional travels.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic Qualifications

Bachelor’s degree in Information Science in Archives/Records Management from a recognized university.

Professional Qualifications / Membership to Professional bodies

Certificate in Records Management.

Knowledge of Electronic Data Management System (EDMS) will be an added advantage

Previous relevant work experience required.

Three (3) years of service in a comparable position from a reputable organization

Functional Skills, Behavioral Competencies /Attributes:

Meets the requirements of Chapter Six of the Constitution;

Meets the requirements of Chapter Six of the Constitution;

Knowledge of relevant legislation;

Knowledge in professional standards;

Ability to identify customer needs, develop service standards and deliver service excellence;

High level of interpersonal skills;

Ability to deliver results in a complex and dynamic environment;

High level of attention to detail;

Supervisory skills;

Ability to work well with teams; and

Ability to work with minimum supervision under strict deadline

How to Apply

For more information and job application details, see; Salaries and Remuneration Commission Records Management Officer Jobs in Kenya

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