Saferworld Partnerships Development Manager Jobs in South Sudan

Saferworld Partnerships Development Manager Jobs in South Sudan

Job purpose:

The post-holder will ensure strong systems for project management and MEL are in place, and support and guide project staff and partners to lead in implementation. They will support the effective implementation of South Sudan’s grants in accordance with contractual obligations, by managing donor reporting and compliance through developing and refining processes and workflows to ensure high quality and timely financial and narrative reporting.

The Partnerships Development Manager, in coordination with the Country Director and country senior management team, will provide leadership to project staff and partners in designing and supporting the implementation of peace, security and justice programmes, and in strengthening the team’s capacity to work in partnership in ways that reflect the principles of power-sharing and accompaniment.

Roles and responsibilities:

Grants management systems and processes

Ensure systems, processes and workflows for grant management and compliance are in place –including developing or updating them when required.

Manage the reporting process on a portfolio of grants relating to the South Sudan programme – including working with the project and finance teams to produce and write timely and accurate narrative and financial reports.

Manage donor relations in relation to contract compliance, for existing and new grants, including working with the funding team regarding responses on grant contracts and contractual compliance.

Work with the funding team to manage the process of the grant set up, working with relevant teams in South Sudan, in the region and globally to ensure staff are aware of their roles and responsibilities in relation to compliance, budgets and deadlines.

Coordinate key performance indicators (KPIs) around grant management and contract compliance in collaboration with the funding team, with a view to supporting longer-term donor relations and the organisational commitment to quality assurance.

Ensure relevant project documentation is stored and updated systematically in a way that allows access to the most recent information about the grants for all relevant staff.

Work with the country programme and financial teams to support effective financial systems and procedures for grant management and compliance, such as for cost recovery, procurement and grant financial oversight.

Compliance and quality assurance, including donor reporting and compliance

In coordination with South Sudan and London teams, ensure submission of timely donor financial reports, payment requests and updated budget forecasts and amendments for approval.

Provide support to Project Managers in developing activity and spending plans with programme team and partners, and reviewing budgets according to donor funding conditions.

Work with the country and global finance teams to ensure project audits meet donor regulations and deadlines.

Coordinate monthly grant management meetings with finance and programme/project staff, to ensure that finances are reconciled, projects are on track with contracted obligations, including spend and outcomes, communication around the grant progress is up to date, and follow up actions are recorded and acted upon – including informing relevant staff or donors about changes.

Strengthening and supporting the capacity and institutional development of partners, including in grants and programme management

Work closely with the Programme team and Finance to develop equitable, working relationships with Saferworld’s partners, in line with Saferworld’s Partnership in Practice Guide, including on partner Memorandums of Understanding and Strategic Partnership Agreements; two-way Organisational Capacity Assessments (OCAs); participatory budgeting and programme design with partners; scoping processes to identify new partnerships; small granting processes to support a wider range of South Sudanese civil society; and mutual accountability and learning (including via annual partnership reflection meetings).

Work closely with the Programme team and Finance to ensure adherence to partnership agreements, processes, principles and approach, financial receipts and expenditure reports, developing and managing systems to track partner’s spend against income in relation to the project, contract compliance, and donor financial and narrative

reports – including IATI where needed.

Support the development of grant management processes, tools and plans for partners, including capacity strengthening and or improvement-related actions where agreed, working closely with the South Sudan Programme team, MEL Adviser and Global Partnerships Adviser.

Work closely with the South Sudan MEL Advisor to ensure that information required for reports is shared and information needed is recorded.

Work with the Programme team to identify challenges and opportunities from working in partnership and develop creative ways of collaborating and supporting cross-learning to strengthen Saferworld’s partnership approach (including ways to better support groups with different structures, such as networks or movements).

Donor strategic engagement and funding

Work with the South Sudan and funding colleagues to nurture and develop donor relationships.

Manage and maintain good donor communications for existing and new grants through effective grant management and donor stewardship, including coordinating responses on contracts and ensuring contractual compliance.

Represent Saferworld and facilitate engagement with external funders to advocate for change and promote support for Saferworld’s work.

Together with funding and programme development staff, identify and support the development and implementation of a funding strategy and support programme development and funding proposals.

Act as a point of contact and coordination with funding colleagues on grant updates and funding opportunities.

Wider strategy and programme development

In collaboration with the South Sudan team and other global support teams, support the implementation of the country strategy and contribute to the annual planning and strategy review processes.

Actively participate in Saferworld’s country team and advocacy meetings, keeping abreast of ongoing programmatic, contextual, security and risk developments, and ensure these are informed by programmatic priorities, including compliance and grant management requirements, and donor and other stakeholder engagement.

Person specification

Knowledge

Direct experience in one or more of the following areas: gender, climate change and conflict, community security, coalition building and/or networks, conflict sensitivity, peace building and/or justice sector programming.

Substantial knowledge of South Sudan and/or the region.

Proven experience of project and budget management (for example, project planning, grant management, compiling and monitoring budgets, monitoring and evaluation, narrative and financial reporting), preferably in an INGO setting.

Experience in developing and maintaining systematic and transparent records in order to keep track of projects and for accountability and auditing purposes.

Experience of working in/with an INGO that has a commitment to partnership or works with partners in empowering ways.

Experience of donor compliance.

Experience

Financial systems and processes.

Planning systems and processes.
working in a conflict affected environment.

Experience of coordinating new business development (fundraising).

Skills and abilities

Excellent writing skills in English.

High level communication skills, including experience of communicating effectively across cultures and with diverse audiences, both verbally and in writing

Ability to work with minimum supervision and juggle multiple tasks and assignment.

A natural problem solver with strong interpersonal and people skills.

Excellent participatory workshop facilitation skills.

Strong planning skills.

Ability to work in a non-partisan and impartial manner, particularly in high-stress and highly politicised environments, and appreciating gender, cultural and ethnic diversity.

How to Apply

Send your CV and a cover letter addressing the person specification and why you feel your experience matches the requirements of the role to jobs@saferworld.org.uk with job ref (PDM_S. S)

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