RTI International Procurement Officer Jobs in Kenya

Job Summary

The Procurement Officer is responsible for communicating with suppliers and procuring project material and services with guidance from the procurement Specialist.

She/he will work with procurement Specialist in soliciting the procurement requirements from suppliers and carry out procurement practice with integrity through fair and open competition.

In addition, she/he will demonstrate compliance with applicable requirements (RTI policies, USAID/FAR regulations) and ensure that the technical efforts in procurement adhere to the standard operating procedures and good business practice.

She/he in collaboration with the Procurement Specialist, will support the timely and effective implementation of project’s technical scope of work and aligned to the global or regional agreements where available.

The day to day activity of this position encompasses all aspects of supply chain from supplier identification to delivery and post procurement support such as vendors payment.

She/he will work in an operations team that includes Finance, Administration, Human Resource, GTS and Field Administration team.

S/he will collaborate with technical and grants teams. She/he will be expected to contribute to resolution of issues, resource management, planning and procurement. .

Essential Duties

In collaboration and under the direction of the Procurement Specialist, the Procurement Officer will;

• Ensure compliance with the applicable RTI procurement policies and procedures, contractual terms, USAID’s rules and regulation.

• Prepare Tax exemption documents in accordance with USAID cooperating country rules and regulations.

• Call out for Request for Quotations (RFQs), Expression of Interest (EOI) as required and coordinate the tender opening exercise.

• Assist in the evaluation and negotiation of payments and credit terms for all new and existing suppliers.

• Maintain procurement files both hard and soft in accordance with applicable policies and procedures.

• Perform the vendor prequalification exercise, and contracts renewals.

• Participant in the identification and selection process for suitable residential / office spaces for leasing, as applicable.

• Contracts/ leases and agreements administration; monitor to ensure contract terms are adhered to and track Local Purchase Order (LPO) / contracts performance periods.

• Assist with maintenance of the procurement status report.

• Ensure satisfactory delivery of goods/services and within the required timelines.

• Support the payments cycle by providing inputs for Cash Management Request (CMR) prepare and submit of all the procurement paperwork required for payments

processing.

• Support the preparation of projects’ procurement plans and periodically prepare project procurement reports.

• Update procurement tools such as the Short-term Independent Contractor (STIC) & Consultancy

• Agreements Tracker, the LPOs and Requisitions Tracker as well as the Contracts Register.

• Maintain vendor quality assurance programs.

• Provide draft responses to grievances brought forward by the suppliers

• Support with preparation of sub award and in-kind procurements

Qualifications

• Master’s degree or bachelor’s degree in procurement/ supply Chain Management or business-related field.

• 1 year of experience or equivalent combination of education and experience

• Certificate(s) in Procurement from a recognized institution or organization – CIPS or KISM

• Experience with USAID-funded projects preferred

• Excellent knowledge of Microsoft Office and procurement software

• Strong organizational, reporting and management skills

• Excellent interpersonal skills and ability to work as part of a team

• Strong verbal and written English communication skills

• Strong presentation and facilitation skills

• Ability to build effective relationships with all clients, peers, and stakeholders

• Ability to work hands-on, independently, and within team

• Demonstrated success managing and leading technical and administrative teams

• Strong organizational and interpersonal skills and ability to work in a team-oriented setting

• Strong oral and written communication skills and ability to coordinate activities with officials from host country government, US Government, NGO’s, and other partners

• Strong computer skills: Microsoft Office Applications

• Experience in general business administration and financial management

• Willingness to travel to the field offices.

How to Apply

Only shortlisted applicants will be contacted.

RTI does not permit any payment requests demanded during any part of the hiring process.

If such requests are made, please report it to the RTI Ethics Office via HRethics@rti.org Any candidate making any payment will be disqualified from consideration for future employment with RTI.

Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

Click here to post comments

Join in and write your own page! It's easy to do. How? Simply click here to return to NGO Jobs in Africa.

Army Jobs - Navy Jobs - Military Jobs

Scholarship 2024/25

Current Scholarships 2024/2025 - Fully Funded

Full Undergraduate Scholarships 2024/2025

Fully Funded Masters Scholarships 2024/25

PhD Scholarships for International Students - Fully Funded!

Funding Opportunities for Journalists 2024/2025

Funding for NGOs 2024/2025

Funding for Artists 2024/2025

Funding for Entrepreneurs 2024/2025

✅Over 4500 Current Fully Funded Scholarships for International Students

✅ Undergraduate Scholarships 2024

✅ Masters Scholarships 2024

✅ PhD Scholarships 2024 Click Here!

Free Scholarship Newsletter --- E-mail Address

First Name

Then Don't worry — your e-mail address is totally secure. I promise to use it only to send you Advance Africa Newsletter.