RTI International Human Resources and Administration Officer Jobs in Uganda
RTI International Human Resources and Administration Officer Jobs in Uganda
Job Summary: The HR and Admin Officer will manage the day-to-day administration and human resources activities affecting all staff and offices within the program. The position requires interpretation and application of HR and Admin policies; rules and regulations; facilitation and implementation of internal procedures, processes, and systems.
The HR and Admin Officer is a key member of the B4R Operations Team and promotes a collaborative, client-oriented approach, contributes to the maintenance of high staff morale, and promotes an effective and efficient work environment.
Essential Duties:
Human Resources Management
Oversees human resource management, logistics and administration to the project, requesting direction from RTI regional office in Nairobi.
Oversee all Human Resources functions including, hiring, onboarding, employment agreement preparations, HR file management, Dynamic Development (as requested), and exit procedures.
Maintains personnel records for staff in compliance with RTI policies.
Organizes on-boarding and placement process for new staff and enrolments in benefits. Primary point of contact with benefit vendors – help manage these policies to ensure maximum value for staff and RTI.
Track Private Medical Insurance (PMI) expiry dates and follow up on renewals.
Guide the project leadership team compensation planning and HR adjustment on Job Grading according to approved RTI matrix.
Manages leave-tracking system for annual, sick or other leave.
Support the professional development of project staff.
Establish and update a Uganda B4R HR tracker and contacts database.
Support the payroll process by ensuring that correct data is provided to the finance department, including ensuring timely timesheet submission.
Maintain HR (non-personnel) files.
Coordinates activities and works in strong partnership with Regional HR staff and other in-country HR staff as needed.
Other duties as assigned by the supervisor.
Administrative Management
Oversees “front-office” activities including reception, office supplies, service and lease contracts for office cleaning/maintenance, etc.
Maintains staff contact list, org chart, and safety and security phone tree
Maintains hotel list and ensures bookings for staff are confirmed prior to travel.
Coordinates logistics for visitors – hotel bookings, transport, etc.
Maintains program’s safety and security resources and helps build staff capacity around safety and security.
Reviews weekly meeting notes and disseminates to staff in a timely manner.
Develops and maintains system for booking office meeting rooms.
Assists with logistics for Kampala-based meetings/workshops
Develops and manages filing systems for administration records including stores records
Maintains office services by organizing office operations and procedures; managing correspondences between departments; designing filing systems; supporting the reviewing and approving of supply requisitions; assigning and monitoring clerical functions.
Minimum Required Education & Experience
A Master’s degree with 3
years or a Bachelor’s degree with 6 years of relevant working experience in Human Resources and/or Administration is required preferably with a busy international organization.
At least six (6) years’ experience in area of human resources administration.
At least three (3) years’ experience in a supervisory position – in area of human resources or administration.
Skills & Abilities
Mature individual who possesses strong interpersonal/relationship building skills.
Strong leadership, analytical and organizational skills; demonstrated ability to direct a team and subordinates, be able to work independently, and manage a variety of activities with attention to detail.
Ability to understand and interpret policies and procedures as well as the ability to apply them with consistency in a variety of circumstances.
Creative and innovative critical thinking and problem solving skills.
Demonstrates commitment to RTI’s mission, vision and values.
Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
Provides helpful feedback and advice to others in the office.
Consistently approaches work with energy and a positive, constructive attitude and focuses on result for the client(s).
Solicits feedback from staff about the impact of his/her own behaviour and responds positively to critical feedback and differing points of view.
Advanced skills in Excel spreadsheets, as well as Word; comfortable in a Windows PC environment.
Excellent verbal and written communication skills in English.
Willingness to work long hours when required.
Ability to work under pressure and meet deadlines for reporting.
Knowledge of USG and any other key development agencies Rules and Regulations is an advantage.
Should be conversant with current HR management principles and practices in Uganda.
Results oriented
Collaboration
Physical/Mental Demands
Ability to understand, interpret and implement policies, rules and regulations
Fast learner
Ability to concentrate in long formal meetings and make reports thereof
Flexibility to travel within the GAPP districts and work well with public officers
Proven excellent conflict management skills
Flexibility to work outside of normal hours sometimes
Dependability, empathy, reliability and high integrity
How to Apply
For more information and job application details, see; RTI International Human Resources and Administration Officer Jobs in Uganda
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