Rotary Peace Center Administrative Assistant Jobs in Uganda

Rotary Peace Center Administrative Assistant Jobs in Uganda

Main Purpose of the Job:

To take charge of the day today front desk office operations.

Key Outputs

Registers of Center guests

Registers of all incoming and outgoing

Reports on center activities

Center up to date Calendar/Diary for activities of Staff

Key Duties and Responsibilities

Supporting the ADMINISTRATOR in key activities in key activities related to requisitions, procurements, coordinating, accountability, coordinating documentation and filing of documents and maintaining the inventory

Coordinating the organization of key program events including Field study activities

Managing the front office desk including reception counselling fellows on administrative issues and referring / linking them to other officers who can support them on technical matters

Handling documents – Receiving, storing, retrieving, dispatching, organizing documents and other correspondences of the unit

Provide Secretarial services to meetings of the Center Staff

Managing petty cash transactions

Assist in the preparation of regularly scheduled reports

Providing Support to the accounting and procurement functions

Assist in logistics preparations for workshops and field study trips

Any other responsibilities as assigned by the supervisor.

Minimum Academic Qualifications

Bachelor of Science in Guidance and Counselling

Bachelor of Arts in Arts (Records management) Any of the following

Research and Field work experience

Experience in managing projects

Additional Training

Any other additional training is an added advantage.

Key Skills

Customer care

Administrative skills

Interpersonal skills

Communication skills

Computer skills

Other Qualities/Attributes

Integrity

Honest

Self-respect

Commitment

Professionalism

How to Apply

All candidates should apply with the following documents in a single submission

Motivation letter

CV, including two references

Email your application to admin.rpc@mak.ac.ug and Copy to makerereuniversitypeacecenter@gmail.com

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