Rina Systems Administrative Assistant Jobs in Kenya

Rina Systems Administrative Assistant Jobs in Kenya

Job Profile:

Projects Administration and coordination / implementation.

Job Scope:

Project coordination and implementation.

Responsibilities:

Communication Management and customer care

Managing incoming correspondences – phone calls, letters and emails.

Provide customers and visitors with information on the company’s services.

Act as a first point of contact by representing the company in a positive manner.

Schedule meetings, record and circulate minutes of internal meetings.

Organizing and maintaining diaries and making appointments.

Project Implementation and Co-ordination

Provide administrative support to project management.

Update the daily tracker and generate accurate and timely reports on a daily basis

Track all customer requests and follow up to ensure that they are responded to and closed

Give Daily status updates of all projects to the management and ensure timely feedback is provided to the clients.

Project Planning

In liaison with Project Officer and Operations schedule for mobilization meetings

Follow up to ensure that all necessary permits and licenses are obtained.

Project Administration/Management

Track all projects work tools – keep an inventory of all tools issued and their condition and ensure they are returned including management of the store including issuance of equipment and personal gear and ensuring that proper quantities are maintained

Data Management

Maintain an up to date client database

Manage both paper and electronic filing systems – customer information , client files, project information, tenders etc

Opening and maintaining customer files

New Business Development

Prepare monthly Business pipeline clearly showing timelines for closure

Any other duties that may be assigned from time to time

Qualifications:

At least a Diploma in a Business Administration related field.

At least 3 years’ experience in a similar field.

Good understanding of project management.

Competencies:

A motivated and goal oriented individual.

Flexible to understand people’s point of view as well as demonstrate willingness to change ideas or perceptions.

Must be very proactive and demonstrate leadership qualities

Should possess good organizational, communication and problem solving skills.

How to Apply

Applications to be send to humanresources@rinasystemsltd.com By 17th January, 2019

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