Reliable Plastic Executive Assistant Jobs in Nigeria
Reliable Plastic Executive Assistant Jobs in Nigeria
ResponsibilitiesAdministrative:Acts as the point of contact and liaising with internal or external stakeholders at a high-level on behalf of the Managing Director
Provide a bridge for smooth communication between the Managing Director and internal departments
Provide support in preparing and managing client contracts/agreements
Draft reports, prepare presentations, letters and personal correspondence, and perform other tasks that facilitate the Managing Director's & Executive Director’s effectiveness.
Day-to-day management of the Managing Director's itinerary & calendar; scheduling, organizing, setting up and managing meetings as well as other protocols.
Update the Managing Director & Executive Director’s on key organizational issues.
Prioritize conflicting needs; handle matters expeditiously, proactively, and following through on all the company's projects to ensure successful completion with deadline.
Managing Information flow to the Managing Director in a timely and accurate manner
Make travel and accommodation arrangements
Providing administrative assistance, such as writing, editing and reviewing emails, drafting memos and preparing communications on the Managing Director and Executive Director’s behalf.
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the MD’s Office filling system
Using various software, including word processing, spreadsheets and presentation software to prepare reports and special projects.
Review goals of team daily and identify root cause if goal was not obtained
Management and Supervisory:
Checks on team throughout the day to be sure that any issues with equipment, personnel, work tools, safety, etc. are addressed promptly.
Coaches and develops staff, while fostering a team atmosphere. Provides pep talks as needed and coaching for any performance issues.
Assists employees with questions or problems they have regarding work assignments, priorities, safety, personnel issues, etc.
Counsels employees when necessary and recommends to HR such personnel actions as disciplinary action, transfer, promotion, termination of employment, etc. Documents any issues, counseling efforts, etc.
Oversees training and orientation of new employees and offers additional training as needed. Offers re-training when necessary. Sets up and maintains cross training, as applicable.
Serves as a role model to all employees. Conducts oneself professionally and abides by Company safety & personnel policies, SOPs, etc.
Analyze budgets and continuously control front office cost and identify/rectify waste measures.
Check front office output according to expectation and submit report on performance and progress
Conduct safety and orientation training with new employees
Control
and organize timesheets for front office personnel
Identify issues of inefficiency, suggest and take action on improvement
Review goals of front office team daily and identify root cause if goal was not obtained
Set Performance expectation and target as well as review all front office employees’ performance
Conduct monthly performance appraisals for all front office employees and communicate information to HR and Executive Management
The Person
A Bachelor's Degree in Public Administration, or related field.
5-10 years' experience in administration and Executive Assistance.
Experience in management and administration.
Strong analytical, organizational, and creative thinking skills.
Excellent communication (oral and written), interpersonal, and customer service skills.
Knowledge of data analysis and report writing.
The ability to understand and follow company policies and procedures.
The ability to work under pressure.
Excellent supervision, business presentation, skills, Organization and leadership abilities, Self-motivated with a result driven approach, Problem- solving skill
Working Conditions
The Executive Assistant to Managing Director is required to sit for extended periods of time and operate a computer which requires dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects.
The person must also be physically able to participate in factory rounds, travel long trips by road or air, meetings, presentations and training sessions that require constant talking and listening.
How to Apply
Interested and qualified candidates should send their CV to: recruitment@reliable.com.ng using the Job Title as the subject of the mail.
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