Regional Service Centre at Entebbe Intern - Administration Jobs in Uganda

Regional Service Centre at Entebbe Intern - Administration Jobs in Uganda

Org. Setting and Reporting

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities.

This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

In addition to these services, the Office of the Director RSCE and support offices through the Deputy Director RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

The internship program is in the Regional Service Centre Entebbe (RSCE) Human Resources Talent Management Unit (HRTMU). The internship is for an initial period of six (6) months. The Intern will work (5) five days per week (40 hours) in person at the duty station under the supervision of the Career/Human Resources Officer, HRTMU.

Responsibilities

The Human Resources Intern may be required to perform the following duties which may include but are not limited to:

• The intern will be exposed to all work of the HRTMU.

• Supporting the work and activities of the career development unit; coordinating with service units and liaises frequently with internal team members of the unit.

• Collaborating and sharing career professional development updates/links through the SharePoint platform.

• Coordinating administrative arrangements for French classes and other identified staff knowledge management trainings.

• Assist in championing the career professional development initiatives.

• Assist in the preparation of events, conferences and visitor management, schedule appointments/meetings, monitors deadlines, etc.

• Provide general office support; respond to career information requests and inquiries and draft media and other communication documents.

• Drafts routine correspondence and communications, attend and take notes at meetings.

• Undertake research on a range of human resources related issues and assists in the preparation of notes/reports.

• Performs other administrative human resources duties as assigned by the Career/Human Resources Officer.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets

messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

Applicants must meet one of the following requirements:

Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher);

Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum Bachelor's degree or equivalent);

We are open to a broad range of educational backgrounds. We seek candidates with relevant coursework in business administration, management, strategic communications and design, project management, public administration, legal administration (criminal justice), political affairs or human resources management.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Interest in talent management is desirable.

Experience with MS Office is required.

Interest in the work of the United Nations and having a personal commitment to the ideals of the United Nations Charter is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required; and knowledge of French is desirable.

How to Apply

For more information and job application details, see; Regional Service Centre at Entebbe Intern - Administration Jobs in Uganda

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