Regional Service Centre at Entebbe Finance Officer Jobs in Uganda

Regional Service Centre at Entebbe Finance Officer Jobs in Uganda

Org. Setting and Reporting

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location-dependent administrative functions to the Centre from its client entities.

This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

In addition to these services, the Office of the Director RSCE and support offices through the Deputy Director RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

This position is located in the National Staff Benefits and Payroll Service Line of the RSCE under the Department of Operational Support. The Finance Officer at this level reports to the Service Delivery Manager.

Responsibilities

The focus of the post is to provide support to the overall management of a service line within allowances and Payments Service Delivery model of the RSCE. This post provides guidance and direction to the relevant service delivery area. The Finance Officer at this level is responsible for a fully integrated and regulatory-compliant Service Line.

On behalf of the Service Line, the Finance Officer supports the RSCE with:

Administration of Allowances and Payments

Managing the achievement of RSCE key performance indicators (KPIs) and all Service Level Agreements (SLAs) components for the RSCE projects/programmes/operations related to the respective Service Line.

Treasury role for all payments originating from RSCE client Mission, and all payments assigned to the RSCE house banks; liaises daily with the UN Treasury at HQ for the oversight on payments of vendors and personnel released by the RSCE.

Oversees the preparation of staff members’ entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowances for Government Provided Personnel, Civilian Police and Staff Officers, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations polices e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.

Supervises the disbursement processes of the RSCE or the Client Missions as appropriate; monitors the house bank account balances and transaction summaries; manages cash flow requirements.

Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the guidance of the Service Delivery Manager.

Acts as a Certifying Officer under Financial Rule 105.5 or Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules.

Reviews and verifies completeness of documentation supporting invoices and payment requests.

Approves and creates profiles in payroll systems.

Management of delivery of services such as processing of non-travel related commercial vendors’ invoices and payments to vendors providing goods or services to all RSCE Client Missions (processing invoices resulting from commitments such as Purchase Orders, Fund Commitments, Direct Expenditures, Medical clinic invoices and Replenishment of imprest/petty cash.

Development of the Service Line’s annual budget development programme, particularly with respect to the establishment of major resourcing priorities, prepare cost estimates and budget proposals, in terns of the Service Line’s resourcing requirements such as non-staff requirements, including programmatic aspects; review, analyze and revise data with respect to the finalization of the budget proposals as well as Result Based

Budgeting inputs.

Participates in the preparation, review and finalization of budget performance reports in compliance with the Legislative requirements and recommendations and Controller’s instructions; reviews and ensures valid variances between approved budgets and actual expenditures.

Participates in developing inputs to the UN’s legislative process for consideration of the Centre’s financing requirements by FBFD, Controller’s Office, the Advisory Committee on Administrative and Budgetary Questions (ACABQ) and the Fifth Committee of the General Assembly.

Others

Assists with the development of a communication strategy with a provision of input related to their service line for the RSCE dedicated intranet page on Finance issues as required.

Supervise the work and manage the performance of administrative support staff.

Performs other duties as may be assigned.

Competencies

Professionalism: Knowledge of financial and payroll policies, principles, practices, and procedures, including IPSAS requirements in relation to payroll. Ability to identity sources for data collection, conduct independent research and analysis, identify, apply analytical and evaluative skills to resolve transaction errors, and formulate options and present conclusions. Ability to apply various United Nations or a similar entity administrative rules and regulations in work situations.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance or in a related field is required.

A first-level degree with seven (07) years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

At least five (05) years of progressively responsible experience in finance, administration, budget, business administration, human resources management, or related area is required. For first level degree holders, seven (07) years of qualifying experience will be a must.

Experience with financial management or accounting in an international setting is desirable.

Experience working in a United Nations common system (Peacekeeping field operations, political missions and UN agencies, funds and programmes) – or similar international organization or non-governmental organization is desirable.

Experience processing financial and/or payroll transactions, utilizing an ERP (i.e., SAP, PeopleSoft, etc.), in an international setting is desirable.

Experience working in a Shared Service Centre or similar setup to provide support to clients in an international setting is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, oral and written is required; and knowledge of French is desirable.

How to Apply

For more information and job application details, see; Regional Service Centre at Entebbe Finance Officer Jobs in Uganda

Find jobs in Uganda. Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.

Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.

Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!