Regional Service Centre at Entebbe Finance Assistant Jobs in Uganda

Regional Service Centre at Entebbe Finance Assistant Jobs in Uganda

Org. Setting and Reporting

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269.

The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

In addition to these services, the Office of the Director RSCE and support offices through the Deputy Director RSCE provide overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

This position is located in the Accounts Unit. The Finance Assistant at this level reports to the Service Line Manager/ Chief of Unit in the Service Line.

Responsibilities

The focus of this position is to support the operations of the service lines on finance related issues within the Service Delivery Model of the RSCE to provide smooth transactional services to its Client Missions.

Within delegated authority and on behalf of the Service Line, the Finance Assistant performs the following tasks:

Assists with the processing of non-travel related commercial vendors' invoices and payments to vendors providing goods or services to all RSCE Client Missions (processing invoices resulting from commitments such as purchase orders, fund commitments, direct expenditures, medical clinic invoices and replenishment of petty cash).

Assists in the development of the service line's annual budget development programme, particularly with respect to the establishment of major resourcing priorities, and prepare cost estimates and budget proposals, in line with the Service Line's resourcing requirements.

Reviews, analyse and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs.

Prepares staff members' entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance, mission subsistence allowance for Government Provided Personnel, Civilian Police and Staff Officers, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.

Assists in the review of completeness of documentation supporting invoices and payment requests; Process vendors payments in Umoja after verification of accuracy and consistency with Purchase Order and Goods Receipt/ Service Certification; Advise vendors, Procurement, SAU, R&I, etc. any missing documentation or anomalies that may delay payment within one business day; Make close follow up to obtain missing documentation; Maintain record of pending issues, update case files weekly; Respond to queries from Vendors, Procurement, SAU, R&I, etc.; Measure performance against established

KPI's vendor open items monthly.

Assists in the verification of transfers to other house banks, imprest payment and preparation of statement, as well as preparation of remittance requests to UNHQ and projection of off-cycle payments; Answering queries from staff members, vendors, missions, other house banks; Keeping accurate records for the purpose of auditing, and performance reports.

Processes Assignment Grants, Relocation Grants, and DSA payments. Approve and create profile in Progen for payroll.

Prepares advance payment requests, Initiate BP requests; Process daily allowances for TCCs/ PCCs (Troop Contributing Countries and Police Contributing Countries); Process MSA; Process final and withheld payments as well as recoveries; Payment of DHL invoices; Release payroll, and payments for entitlements.

Performs other duties as may be assigned.

Competencies

Professionalism – Knowledge of financial rules, regulations, practices and procedures and ability to apply them in an organizational setting is required. Ability to identify issues, formulate opinions, draw conclusions and recommendations. Shows pride in work and in achievements.

Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems.

Planning & Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.

Education

High School Diploma or equivalent is required. An additional qualification or certification in finance, accounting, or audit is desirable.

Work Experience

A minimum of five (5) years of experience in financial management, administrative services or related area is required.

Experience in application of UN Financial Rules and Regulations or other similar international organization in an operational environment is desirable.

Experience in administration of a broad range of Allowances and Payments using Systems Applications and Products (SAP) or Enterprise Resource Planning (ERP) software e.g. Umoja or similar is required.

Experience in a shared service center is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English, oral and written is required; Knowledge of another UN official language is desirable.

How to Apply

For more information and job application details, see; Regional Service Centre at Entebbe Finance Assistant Jobs in Uganda

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