Regional Service Centre at Entebbe Associate Finance Officer Jobs in Uganda

Regional Service Centre at Entebbe Associate Finance Officer Jobs in Uganda

Org. Setting and Reporting

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location-dependent administrative functions to the Centre from its client entities.

This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

In addition to these services, the Office of the Director RSCE and support offices through the Deputy Director RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

For more information, please visit https://rsce.unmissions.org.

This position is located in the National Staff Benefits and Payroll Service Line, at the RSCE under the Department of Operational Support.

The Associate Finance Officer at this level reports to the Finance Officer/ Team Lead.

Responsibilities

The Associate Finance Officer assists in the implementation of the service line within the Service Delivery model of the RSCE. The incumbent assists in providing services and advice for a fully integrated and regulatory compliant service line by assisting in the preparation of financial statements for RSCE, identifying and resolving problem transactions and irregularities, evaluating and recommending improvements to workflow processes and procedures as well as ensuring complete, accurate and timely payroll, payment records, and UNJSPF reporting.

Within limits of delegated authority, the Associate Finance Officer assists the centre as follows:
• Provides support towards the achievement of RSCE key performance indicators (KPIs) and all Service Level Agreements (SLAs) components for RSCE projects/programmes/operations related to the service line.

• Assists in the management of delivery of services such as the processing of non-travel related commercial vendors’ invoices and payments to vendors providing goods and services to all RSCE client missions (processing invoices resulting from commitments such as Purchase Orders, Funds Commitments, Direct Expenditures, Medical clinic invoices and replenishment of imprest/ petty cash.

• Assists in the treasury role for all payments originating from RSCE client missions, and all payments assigned to the RSCE house banks; prepares staff members’ claims, danger pay, daily subsistence allowance, mission subsistence allowance for Government Provided Personnel, Civilian Police, and Staff Officers. Volunteer living allowance and any other allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.

• Assist in supervising the disbursement processes of the RSCE or the client missions as appropriate; monitors the house bank account balances and transaction summaries; assists in managing cash flow requirements.

• Reviews, verifies, corrects, and approves payroll transactions or other payments through journal voucher processing. Monitors and verifies all payroll and payment transactions to ensure accounting records and financial reports are complete, accurate, and compliant with IPSAS and all related UN Regulations, Rules, and Administrative Instructions.

• Supervises the pension, periodic, and year-end reconciliation, analysis, and reporting in a timely manner, which includes ensuring full compliance with UNHQ and UNJSPF reporting requirements for year-end schedules, separation notifications, pension exception reports, and UNJSPF audit notes.

• Provides advice, financial interpretations in response to audits and other queries to ensure adherence to the UN financial regulations and rules, staff rules, administrative instructions, Bulletins and Circulars under the guidance of the Service Delivery Manager.

• Acts as a Certifying Officer under financial rule 105.5 or Approving Officer under financial rule 105.4 in adherence with the UN regulations and rules.

• Reviews and verifies completeness of documentation supporting invoices and payment requests, analyses accounting transactions and open items in the accounting system and recommends corrective actions.

• Performs any other duties as assigned.

Competencies

Professionalism – Knowledge of financial and payroll policies, principles, practices, and procedures, including IPSAS requirements in relation to payroll. Ability to identity sources for data collection, conduct independent research and analysis, identify, apply analytical and evaluative skills to resolve transaction errors, and formulate options and present conclusions.

Planning & Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.

Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

Teamwork - Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Education

An advanced university degree (Master's or Doctorate degree, or equivalent) in Business Administration, Finance or related fields is required. A first-level degree in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of an advanced university degree.

Job - Specific Qualification

Professional certification/accreditation as a Certified Public Accountant (CPA), Chartered Accountant (ACCA/CIMA/CIPFA) or by a similar professional body is desirable.

Work Experience

At least two (2) years of progressively responsible experience in Finance, Administration, Budget, Business Administration or related area at the national or international level is required.

Experience working in a United Nations common system (inclusive of peacekeeping field operations, political missions and UN agencies, funds and programmes) – or similar
international organization or non-governmental organization is desirable.

Experience with financial management or accounting in an international setting is desirable.

Experience processing financial and/or payroll transactions utilizing an ERP (i.e., SAP, PeopleSoft, etc.) is desirable.

Experience in a Shared Service Centre is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required; knowledge of French is desirable.

How to Apply

For more information and job application details, see; Regional Service Centre at Entebbe Associate Finance Officer Jobs in Uganda

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