RefuSHE Expression of Interest - Provision of External Audit Services - Jobs in Kenya

RefuSHE Expression of Interest - Provision of External Audit Services - Jobs in Kenya

Scope of Work

RefuSHE Kenya operates a holistic programming model targeting refugee girls, young women, and their children in Nairobi, Kenya. This model comprises a Girls Empowerment Program providing numeracy and literacy skills, vocational training in tailoring, construction and carpentry, and digital/ICT skills, a Case Management program, Mental Health program, and a protection program through a Safe House and Community Outreach and Advocacy program.
RefuSHE Kenya also operates the Artisan Collective program that provides apprenticeships to qualifying refugee girls and young women (artisans) that have successfully graduated from vocational training in tailoring.

The scarves and other hand-dyed products produced by the artisans in the Artisan Collective are sold to generate an income that is fully plowed back to the program as part of RefuSHE Kenya’s sustainability plan.

These programs are run in Nairobi Kenya through 3 locations, the main campus off Gitanga road, a Safe House, and an outreach site office in Eastleigh. All the accounting is done by qualified accountants using QuickBooks accounting software and is done solely from the main campus which is the sole location from which the audit is expected to be conducted.

RefuSHE Kenya’s overall income comprises at least 95% drawn from grants and donations with donors ranging from federal agencies such as BPRM, various embassies in Kenya, private American-based foundations, UN agencies, corporates, and individual donors amongst others. The annual average grant income for RefuSHE Kenya is Ksh.200Million with an average annual expenditure matching the same.

The output of this audit is expected to be used for statutory purposes including submission to the NGO Coordination Board. No separate grant/project-specific audits will be required at this time.

Objective of the Engagement

The objective of the audit is to provide an opinion as to whether the financial statements of RefuSHE Kenya in all material respects reflect a true and fair view of the financial position, performance, and cash flows of the organization.

This fulfillment of the above objective will include but is not limited to:

Conducting the audit services in accordance with the International Standards of Auditing (ISAs)

Provision of an audit report that shall include an independent audit opinion on the financial statements of RefuSHE Kenya

Preparation of such other income and expenditure schedules as RefuSHE Kenya shall deem necessary as constituting part of the annual report and financial statements.

Assessment of RefuSHE Kenya's compliance with provisions of applicable laws, organizational policies, contracts, grant agreements, and relevant regulatory authorities

Evaluation of the multiple grants to ascertain that the financial statements fairly present the income received, costs incurred, assets purchased, and in-kind donations and technical assistance received for each grant during the applicable financial year

Review the appropriateness, adequacy, and operational effectiveness of the internal control systems of RefuSHE Kenya and highlight any deficiencies

Provision of an audit management letter setting out findings, implications, and recommendations for improvements whilst accommodating management comments and conducting follow-up of status of implementation of prior year audit recommendations and corrective action plans

Provision of assurances and any additional information shall be requested by the US-based auditors to support the RefuSHE group consolidated annual statutory audit and Single Audit for the USG grants.

Eligibility Criteria

Bidding firms will be required to meet the following criteria:

Be registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and its partners must hold a current Practicing Certificate

Have at least two full-time partners who must be in good standing with ICPAK, while the Firm and its Partners should not have been subject to any disciplinary action by ICPAK or other related professional bodies

Should have been in

practice for a period of at least five years

Should have a physical address and a valid business permit

Should demonstrate that it has the capacity, capability, and experience required to undertake the audit within required timelines taking note of statutory timelines such as annual return submissions to the NGO Co-ordination Board

The firm should have demonstrable experience in auditing nonprofit organizations/humanitarian organizations with multiple funding mechanisms and sources including restricted and unrestricted funds

The audit firm and its staff should be independent of RefuSHE Inc and RefuSHE Kenya and this independence will be required to be subsequently affirmed in the engagement letter

Deliverables

The expected deliverables from the external audit engagement shall be:

Audited financial statements including an audit report reflecting opinion on whether the financial statements reflect a true and fair view of the financial position of RefuSHE Kenya

Management letter with audit findings the auditor deems necessary for management attention and action

The above deliverables shall be expected to be presented in the English language and in the reporting currency, Kenya Shillings.

Submission Guidelines

The proposal for the provision of audit services shall include a technical proposal and a financial proposal.

Technical Proposal

The technical proposal shall at a minimum set out:

The proposed approach, methodology, and work plan of the proposed audit services

The quality control measures for the audit engagement

Experience in the audit of nongovernmental organizations/humanitarian organizations

Key personnel to be involved in the audit, their qualifications and experience, and their level of involvement expected in the engagement e.g. audit partner, manager, senior, assistants, etc.

References from at least 3 nongovernmental organizations/humanitarian organizations to whom the firm previously provided audit services in the last 5 years

Financial Proposal

All responsive technical proposals shall proceed to financial proposal evaluation.

The financial proposal should be itemized to indicate the audit fees, applicable taxes, and estimated disbursements and should be denominated in Kenya Shillings.

The financial proposal shall set out the proposed fees for the provision of external audit services for the financial year ended 31st Dec 2022 and an estimate for the subsequent two years.

Attachments

The following are required attachments, copies of which must be submitted as part of the response to this EOI:

Audit firm certificate of registration

PIN Certificate

Valid tax compliance Certificate

Valid ICPAK practicing license for the audit firm and for at least two partners of the audit firm

Most recent certificate of good standing with the Institute of Certified Public Accountants Kenya

Signed declaration of accuracy and authenticity of the information provided in the proposal submitted

Signed anti-fraud and anti-corruption practices declaration

Signed declaration of independence of the audit firm i.e., lack of conflict of interest between RefuSHE, RefuSHE Kenya, and the audit firm and its staff

CVs of the proposed audit team

The technical and financial proposals shall be addressed to:

The Chief Executive Officer
RefuSHE Kenya
P.O. Box 63192-00619
Nairobi, Kenya

The technical and financial proposals shall be submitted to the following email: procurement@refushe.org on or before 20th Aug 2022 11:59 hours EAT.

Late submissions will not be considered.


For more information and job application details, see; RefuSHE Expression of Interest - Provision of External Audit Services - Jobs in Kenya



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