Rakai Health Sciences Program Regional Management Administrative Assistant Jobs in Uganda
Rakai Health Sciences Program Regional Management Administrative Assistant Jobs in Uganda
General Position SummaryThe Regional management Administrative Assistant will support project management by providing administrative (non- technical) support across all program areas
Jobs Responsibilities
Assist with all aspects of administration, directory maintenance, logistics, assets/ equipment inventory, storage, and management for the Masaka region HIV mechanism.
Ensure that all Masaka region HIV mechanism regional meeting minutes are documented, properly stored and action points followed through.
Ensure that there is a documented integrated (multi-section) Support supervision plan for the regional teams covering; a) supporting field team activities, b) supervising CBOs. He/ she will work with the different teams to submit their plans on time for appropriate approval and then merge them into one integrated plan.
Coordinate transport arrangements that support regional support supervision plans in a streamlined way by working with all the different relevant stakeholders and ensure that reliable transport is availed.
Support the process of scheduling appointments and meetings with the relevant stakeholders to be met by the regional management teams.
He/ she will support the process of active follow up on pending budgets and approvals for regional team activities with the relevant parties/ approvers. To do this he/she will actively engage the finance assistants in the different cluster plus the approvers.
Ensure that there is an up-to-date inventory of the assets of the Masaka regional HIV Mechanism management
team. They will also ensure that there is a proper archival system for documents at the regional office.
Ensure that appropriate resources needed to do work are available at the regional office including paper, files, masks, markers etc
Other duties as may reasonably be assigned from time to time.
Knowledge and Experience
Bachelor’s degree in Business Administration, Office Information Management, or any other related course.
A minimum of one year relevant work experience.
Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs is essential.
Excellent communication and interpersonal skills; strong writing and verbal skills are essential.
Knowledge of general office practices and procedures particularly in filing, gathering and compiling information.
And ability to work independently or with minimal supervision.
How to Apply
For more information and job application details, see; Rakai Health Sciences Program Regional Management Administrative Assistant Jobs in Uganda
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