Rakai Health Sciences Program cluster Administrative Assistant Jobs in Uganda

Job Summary

The Cluster Administrative Assistant will support project management by providing administrative (non- technical) support across all program areas .

Job Responsibilities

• Assist with all aspects of administrative management, directory maintenance, logistics, assets/ equipment inventory, storage, and management.

• Ensure that all cluster office meeting minutes are prepared & stored well

• Support the cluster coordinator in scheduling of appointments and meetings with stakeholders

• Ensure proper documentation of cluster staff duty attendance.

• Ensure proper stock control and management at the clusters for all supplies

• Ensure that cluster staff complete their timesheets on a monthly basis

• Work with the cluster coordinators to develop and administer a monthly transportation schedule(s) that supports field activities & accountability collection.

• Support the cluster coordinator in scheduling, documenting and management of cluster staff leaves.

• Ensure proper storage of administrative documents at the cluster office

• Participate in the drawing of cluster periodic work plans & budgets

• Develop a database with contact information of all the stakeholder in the cluster

• Supervise other support teams within the cluster including sanitary and security officers.

• He/she will support the process of generation of advances & budgets plus collection & reviewing of accountabilities.

• Any other assigned duties in line with your role.

Knowledge and Experience

• Bachelor’s degree in Business Administration, Information & Office Management

or any other related course.

• A minimum of one year relevant work experience

• Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs is essential

• Excellent communication and interpersonal skills; strong writing and verbal skills are essential

• Knowledge of general office practices and procedures particularly in filing, gathering and compiling information

• And ability to work independently or with minimal supervision

How to Apply

All interested candidates possessing the above attributes can send their; applications including a cover letter, updated CV with 3 referees, and copies of academic qualifications/certificates in One document (PDF/ Word), addressed to the HR Manager to jobs@rhsp.org .

Kindly indicate the job title in the subject line of the email.

Only online applications will be considered. Deadline for Submission: Friday 27th November 2020 by 5:00pm.

Only short-listed candidates will be contacted.

Any form of lobbying and canvassing will lead to disqualification.

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