Raising The Village Operations Assistant Jobs in Uganda

Raising The Village Operations Assistant Jobs in Uganda

Job Description

The Operations Assistant will support the effective delivery of office operations, inventory, and administration support services to facilitate the efficient and smooth operation of the office.

Roles & Responsibilities

Coordinate office operations

Inspect the cleanliness of the PEAL office premises, ensuring they conform to the RTV safety and hazard standards.

Oversee staff welfare, office maintenance, and repairs.

Undertake regular inspections of the furniture, fittings, and other office assets, immediately alert the Procurement Officer or the designate, and follow up as required.

Track and monitor office supplies, including toiletries, ensure availability at any time and consumables and maintain updated contact with the office suppliers to maintain the same.

In liaison with the operations team and supervisor, track the usage and payment of all office utilities (rent, water, electricity & internet)

Prepare, request, and track all office-related purchases and stock.

Assist in onboarding new staff visitors by providing them with the necessary support, showing them around the premises, guiding them on the seating arrangement, and providing documents and materials for onboarding.

Support in bulk printing of project materials such as printing IDs, QR Codes, and other IEC materials

Assets/Inventory management

Design, develop, and maintain an inventory/asset retrieval system for efficient asset management and retrieval.

Keep track of the inventory for all assets, including printers, desktop computers, and field tablets.

Closely monitor the usage and maintenance of all office equipment, ensuring that the set IT and operations rules and regulations are adhered

to.

Office correspondence management

Sit at the reception desk, manage calls, welcome visitors, attend to telephone, and answer or refer any inquiries.

Receive, sort, sign for packages, and distribute items, internal communications, and correspondence within the office and to appropriate persons/staff.

Any other duties assigned by the supervisor.

Accountability & reporting

Prepare and submit timely accountability.

Prepare and shelve the monthly office minutes

Compile monthly purchases and utility reports

Staff welfare

Coordinate and support the quarterly people & culture staff events

Ensure safety and hazard equipment are fully functional and serviced

Requirements

Technical requirements

Minimum qualification of a degree in business administration, education, public administration, or logistics management.

Proficiency in Microsoft Office Suite applications

Personal Qualities

The ability to express oneself in English is a MUST

Must be able and willing to ride a motorcycle

Interpersonal, planning & organizing skills

Ability to multitask

Must be passionate, self-motivated, and able to adapt.

Strong sense of integrity

How to Apply

For more information and job application details, see; Raising The Village Operations Assistant Jobs in Uganda

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