Purchasing Assistant Job in Kenya

Purchasing Assistant Job in Kenya

Purchasing Assistant

The successful Purchasing Assistant is quality driven and detail oriented.

This role assists the Purchasing Manager with daily project administrative tasks so that they can spend their time on operations and strategic development with an aim towards resolving current and future order issues.

The Purchasing Assistant compiles and sends purchase orders after Purchasing Manager reviews and approves. This role verifies orders are received by vendors and processed.

The Purchasing Assistant compiles acknowledgements for Purchasing Manager’s review and actively manages all administrative tasks to assist Purchasing Manager.

Duties and Responsibilities

Monitor stock levels and identify purchasing needs

Ensure an up to date product data base

Evaluate all requisitions and create Purchase orders and send to various suppliers

Track orders placed and ensure timely delivery for imported and locally purchased goods

Conduct market research to identify pricing trends

Evaluate offers from vendors and negotiate better prices

Maintain updated records of invoices and contracts

Follow up with suppliers, as needed, to confirm or change orders

Ensure follow up of required documents needed to complete the ordering process such as IDF, COC, Marine covers etc.

Maintaining an up to date Imports schedule

Liaise with warehouse to share relevant documentation required for the GRN process

Provide reports on aged stock, consignment stock with relevant analysis on the same for manager to review

Assist in compiling information/quotes for potential projects

To perform any other duties assigned
Requirements

Work experience as a Purchasing Assistant, Purchasing/Imports Officer

or similar role

Good understanding of supply chain procedures

Good understanding of the imports process

Advanced knowledge of MS Office

Knowledge of market research
BSc in Logistics, Business Administration or relevant field

Excellent verbal and communication skills

Desire to grow, take on new responsibilities

This position handles and maintains proprietary highly confidential employee, financial and company information.

The utmost care must be taken to assure confidential information and documents are always secure.

A person with a high level of integrity and honest – this will not be compromised at all.

Have worked in the retail industry will be an added advantage

How to apply

Interested candidates who fully meet the above requirements should send their applications along with a detailed Curriculum Vitae indicating expected salary and their daytime contact to execsearch254@gmail.com by 20th OCTOBER , 2018 Subject of the email should be the title of the POSITION APPLIED FOR + JOB REF.

Only shortlisted candidates will be contacted

We do not charge any fees for receiving and reviewing applications or for interviews

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