Property Coordinator Jobs in Kenya
Our client is a high end property developer and also sells prime land and homes. They seek to recruit an experienced and aggressive Property Coordinator who will be able to close deals and achieve the set sales targets .The position holder reports directly to the Head of Management.
He/she will be involved in the everyday management of the Sites. Supervises and directs activities of the Site Supervisors
Duties & responsibilities include:
Customer Satisfaction
Conclusively address issues raised during monthly/quarterly through timely sending out of minutes, minutes updates, follow up and directors’ /committee liaison
Take up ownership of the site by conclusively addressing resident/ tenant issues in a timely manner and follow up on pending issues
Ensure timely completion of all pending issues on the site
Regular site visits and meeting a Director during the Site visits and organize quarterly meeting with the Directors.
Work as a team with the Credit Controller, Site Supervisor and Accountant to ensure that all issues are resolved (team of 4).
Facility Management.
Taking ownership of the site and managing day to day operations for the site by coordinating with the Site Supervisor.
Oversee site operations and ensuring that all maintenance related issues are taken care of by reviewing quotes and ensuring work done by contractors is well done and within agreed time frames.
Ensure daily recording of electricity, water (NCC and borehole) generator meter readings, fuel gauge readings and reservoir tank levels is being done by the site supervisor. It is the site supervisors’ responsibility to manage the utility costs and take corrective actions where necessary. If it needs authority levels, then management should be contacted.
Monitor scheduled services e.g. generator, lifts, borehole, fire equipment etc.
Coordinate with the outsourced service providers, accessing and evaluating reported operation and maintenance issues.
Carry out a quarterly site inspection and direct the course of action to be taken to ensure closure of outstanding issues within agreed time frames.
Ensuring all the contracts for service providers are in place and ensure SLAs in the contracts are adhered to while ensuring comprehensive service delivery at competitive costs
Participation in ope-rationalization of new sites with the Site Supervisor to ensure all
requirements have been completed successfully and all relevant documentation has been filed in the Site Permanent files.
Ensuring that the DCL Standards for sites as established by management are strictly followed.
Any approvals should be done within 24 hours.
Financial
Manage costs and expenditures within the budget or the allowable limit
Ensure timely review, payment and renewal of insurance policies
Ensure timely payment and renewal of licenses, fire certificates, land rent and rates for the site
Approve and sign off all documents (petty cash, invoices, LPOs) after thoroughly checking and ensuring all necessary documentation is in order.
MDA Optimization
It is the responsibility of the Property Coordinator to use the MDA in the most effective way.
Debt Control
Ensure timely collection of service charge, utilities and rent through review and follow up of debtors with the site accountant and promptly resolving disputes that may arise.
Leases
Must be aware of the lease clauses for all the sites.
Key Skills required
Ability to coordinate site activities
Excellent written and verbal communication skills
Good reporting and presentation skills
Ability to work with minimal supervision
Great interpersonal skills
Ability to work as a Team
Able to juggle several tasks at one time in a busy office environment
Creative problem solver
How to Apply:
Applicants can send their CV and state the position applied for in their subject of the email to us before 13th July 2018.
Applicants currently staying in Nairobi are encouraged to apply. Kindly do not apply if you do not meet minimum requirementsInterested candidates should send their resume to:
Email: recruitment@r4kenya.com
For more information and job application details, see; Property Coordinator Jobs in Kenya
We are located on 4th floor, Kipro Centre in Westlands, Nairobi
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