Project Development Objective Procurement Officer Jobs in Uganda
Project Development Objective Procurement Officer Jobs in Uganda
ObjectiveThe objective of this assignment is to provide support for timely implementation of the procurement processes in accordance with the procurement plan which will guarantee timely acquisition of goods, works and services essential for project implementation and operations.
Responsibilities and Tasks
The Procurement Officer shall:
Support the Procurement Specialist in the Coordination Function for all the procurement activities under the Project;
Under the Supervision of Procurement Specialist, ensure that the World Bank Procurement Regulations and National Procurement Procedures are observed and adhered to at all stage of procurement process; and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply;
Under the Supervision of Procurement Specialist, the Procurement Officer will
manage issue, receipt and opening of bids, expressions of interest and proposals from potential service providers, contractors and suppliers.
In close consultation with Procurement Specialist, participate in Evaluation
exercises (Expression of Interest, Quotations, bids and Proposals) while ensuring adherence to the agreed procedures and guidelines
Support implementing agencies to compile procurement requirements and maintain an updated procurement register;
Verify and make available documentation relating to procurement and disposal activities of the project for use by all interested parties;
Support the development, preparation and update of Procurement Plan of the project, and monitor its implementation in liaison with Procurement Specialist
Provide timely technical advice on procurement and contract management to the project stakeholders;
Prepare timely submissions for consideration/approval by the Contracts
Committee;
Provide procurement documentation necessary for effecting payment to service providers to the finance function of the project;
Support contract management through monitoring orders for supplies, goods and works, progress and delivery schedules and pointing out any shortcomings (in delivery, cost, quality and contract administration) to the Procurement Specialist;
Prepare for review by the Procurement Specialist the procurement progress reports, procurement monthly reports and procurement quarterly reports;
Maintain complete procurement files and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference.
Assist in organising pre-bid or pre-proposal meetings; and negotiation meetings;
Under the Supervision of the Procurement Specialist, participate in preparation of draft contract agreements for clearance of the Solicitor General where applicable;
Assist the Procurement Specialist to verify that Procurement
requests are in accordance to the approved Procurement Plan;
Assist Procurement Specialist in preparation of specific procurement notices/
invitations for bids;
Support Beneficiary Agencies to ensure that Terms of Reference and statements of requirements are obtained timely from relevant Beneficiaries.
Participate in the preparation of procurement documents, in line with relevant
procedures for the procurement of goods, Works and on consultant services and for the selection of consulting services,
Under the Supervision of the Procurement Specialist, facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations;
Assist the Procurement Specialist to Prepare and update the Contract Register;
Report immediately to the Project Coordinator or ED PSFU any noted fraud and corruption or governance issues with Procurement staff, Bidders and Consultants;
Any other lawful duties as may be assigned by the supervisor from time to time.
Qualifications, Experience, Skills and other Competences
Academic qualifications
Applicants must possess a honours’ University degree Procurement, Business
Administration, Economics, Civil Engineering or other related courses;
Postgraduate qualification training/diploma in Procurement and supply chain management or Procurement and logistics management;
Membership to professional body will be an added advantage
Experience
The Applicant must have at least 5 (five) years of relevant experience working in a
busy environment and at least 3 years working with World Bank funded projects;
Previous experience in processing high value contracts subject to international
competition, and in working with multi-sectoral teams
Working knowledge of the PPDA procurement rules and procedures.
Other Required Skills and Competences
Good oral and written communication skills.
Proven integrity and confidentiality in handling public
A high level of interpersonal, coaching and mentoring skills
Ability to work with teams in the organisation.
Must be prepared to work under pressure and deliver on tight deadlines
How to Apply
For more information and job application details, see; Project Development Objective Procurement Officer Jobs in Uganda
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