Practical Action GDC Events Officer Jobs in Kenya

Practical Action GDC Events Officer Jobs in Kenya

About the Role

The Events Officer will be a member of Practical Action’s Global Distributors Collective (GDC) team. For the past five years, Practical Action has been hosting and building the GDC: a collective of 200 last mile distribution companies that cumulatively reach millions of the poorest consumers in the world with beneficial products like solar lanterns, water filters and improved cookstoves.

The GDC provides a collective voice for distributors to ensure their voice is heard; drives research and innovation across the sector; facilitates the exchange of information, insight and expertise; and provides critical services that leverage economies of scale.

After a successful first phase, the GDC is scaling up its operations in six key areas:

• Accelerating innovation, e.g., through our Replication Facility

• Building capacity, e.g., through information exchange, formal training for managers and agents, and mentoring programmes

• Helping members access products, suppliers and services at affordable prices

• Helping members access finance and become investment-ready

• Undertaking market intelligence and research, e.g., by creating a performance benchmark for the last mile distribution sector

• Engaging with members and advocating for their interests

The Events Officer is a new role in the GDC team, which is essential to driving forward our member engagement and advocacy workstream; which sits at the heart of everything we do. The post holder will be responsible for planning, delivering, and evaluating the GDC’s online webinars/workshops series, as well as bringing to life our in-person GDC member learning and collaboration events, and coordinating the team’s engagement at global and national forums.

The person in this role will work very closely with the wider GDC programmatic and communications teams, while also regularly liaising with GDC members around the world, external partners and suppliers, and colleagues at GDC strategic and implementing partner Bopinc.

Accountabilities

Project management

• Develop event planning processes, tools, and templates (e.g., using Asana, GANTT charts, etc.) for consistent use across the programme.

• Develop individual event plans, with particular attention to financial and time constraints, to ensure on- and offline events are delivered on schedule and to agreed standards.

• Manage all event arrangements, including sourcing and preparing venues, considering technological and catering requirements, ordering and coordinating materials from external suppliers, organising transport for site visits, etc.

• Support sponsored GDC members to attend events, including purchasing tickets/flights, drafting letters of support, and responding to GDC member queries.

Stakeholder liaison

• Act as the main point of call for event participants, including briefing speakers, coordinating planning and preparation calls, and reviewing presentations.

• Work closely with partner organisations who may be event co-hosts, sponsors or donors, including participating in planning calls, coordinating partner visibility and co-branding, etc.

• Liaise with a range of external third-party suppliers to obtain quotes and book venues, including negotiating with vendors to get the best value for money.

• Coordinate timely inputs from the wider GDC team.

• Support other GDC team members to prepare for external event participation.

Content creation

• Work closely with the GDC communications team to develop and disseminate event marketing materials.

• With support from the wider team, develop presentations, speaker briefings, agendas, etc, that leverage and champion the GDC brand.

• With support from the wider team, design engaging, interactive, and inclusive virtual and in-person session formats, e.g., panels, TedTalk-style presentations, networking/match-making sessions, peer learning groups, etc.

Event delivery and evaluation

• Manage end-to-end delivery of online webinars/workshops, including speaker tech checks and backend Zoom functionality e.g., breakout groups, polls, etc.

• Act as the central point of contact for in-person event to ensure high quality delivery, e.g. room setup, speaker coordination, technology, time-keeping, catering, transport, etc.

• Evaluate event successes and required improvements, including supporting the GDC communications team to draft and analyse participant surveys, and draft evaluation reports as required by the donor(s).

Other

• Support other GDC projects, as needed; for example, the peer mentoring programme, training programme, bi-annual member survey, etc.

• Other reasonable tasks and duties as requested by the line manager.

Person Profile

To be successful in the role, the ideal candidate will be able to demonstrate the following experience and knowledge:

Essential

Hands-on experience of designing and delivering high quality in-person and online events, including using Zoom and MS Teams

Exceptional relationship management skills, with experience of working with internal and external suppliers and stakeholders at all levels

Meticulous attention to detail

Organised, able to prioritise tasks, and adept at working on multiple projects at once

Excellent oral and written communications skills

An aptitude for problem solving and works well under pressure Ability to work independently and flexibly

Self-starter and able to work remotely with limited supervision

Proficient in using Microsoft Office (Outlook, Word, Excel and PowerPoint)

Desirable

Familiarity with project management approaches, tools, and phases of the project lifecycle

An understanding of monitoring, learning and evaluation in a development setting

Qualitative analysis skills

Experience working with networks, membership organisations or communities of practice

Experience in last mile distribution

Understanding of, or a willingness to learn about, gender dynamics within inclusive business

How to Apply

Interested applicants should send a motivation letter for the GDC Events Officer position; including an updated CV to Practical Action Kenya office by email to recruitment@practicalaction.or.ke with subject line “GDC Events Officer” to reach Practical Action on or before 10th August 2023

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