Population Services International Procurement Manager Jobs in Ethiopia
Population Services International Procurement Manager Jobs in Ethiopia
Job DescriptionJob SummaryUnder the supervision of the Supply Chain Director, the Procurement Manager is responsible for managing a standalone procurement function and facilitating the platform procurement process from planning to receipt and supplier confirmation of payment.
S/he oversees consolidated procurement planning, supplier prequalification, registration, and deregistration; supplier selection, job award and payment, a centralized procurement database, centralized platform contract management, and international procurements.
S/he also facilitates the platform procurement committee to manage her/his staff and travels when necessary.
Essential Functions
Oversee transparent and cost-effective procurement according to consolidated and prioritized procurement plan;
Set and achieve annual performance targets for lead time adherence, average value/transaction, % of transactions on contract, and overall volume of transactions;
Manage PSI International procurement from request through the confirmation of receipt, managing PSI/E’s relationship with the PSI/W procurement function;
Consolidate annual platform procurement plan and conduct monthly review meetings; using the procurement plan as a management tool to plan for “grouped” procurements which enable longer-term supplier indefinite-quantity contracts for all routine items;
Facilitate platform procurement committee, maintaining records of committee meetings and decisions;
Manage all open PO’s and long-term contracts, Indefinite quantity Contracts (IQC), Lease agreements from approval thorough delivery using Quick Book Enterprise (QBE) software, a PO-PR tracking sheet, and vendor/contract Database.
Manage all requests trough the Procurement desk and monitor the outcome, conduct regular follow up, deliver the monthly reports over the
KPI for the procurement function.
Oversee centralized platform contract management, ensuring solicitation of suppliers or renewal well before contract expiration;
Maintain well-documented procurement records and a procurement database;
Ensure procurement compliance with PSI, GoE, Donor policies (eg. USAID, CIFF), rules, and regulations;
Participate in platform PAT/PIP,
internal and external audits, and strategic planning exercises;
Contribute to platform work plans and reports, including timely accrual submissions and project close-out;
Oversee continuous improvements in the platform procurement procedures and tools based on PAT/PIP, internal and external audit action plans;
Contribute to SOP for area offices, including decentralized supplier selection procedures for regional hotels, venues, and transport, wherever required;
Represent the procurement function in platform management meetings and the platform security committee;
Represent PSI to external supplier community, managing PSI’s reputation through well documented, transparent and timely supplier management;
maintaining arms-length dealings wherever possible;
Manage Procurement staff according to MBO, PSI performance, and learning system including, routine coaching and feedback, regular performance appraisals,
Perform any other related activities as assigned by the immediate supervisor.
Job Requirements
Minimum Qualifications
MA/BA in Procurement, Purchasing & Supplies Management, Logistics and supply chain management, Business Administration, or related field, 6/8 years of experience in relevant work of which 3 years in management level
Customer service orientation
Demonstrated people management experience.
Demonstrated familiarity with good procurement practices
Computer and communication skills
Minimal travel required
Fluency in written and spoken English and Amharic
Familiarity with database management.
Experience developing procurement systems and procedures.
A highly patient and professional individual who enjoys working on a cross-functional team in a fast-paced work environment.
Open to feedback and willing to listen to the departments' feedback to make improvements and raise the profile of the procurement department
A service-oriented individual with the ability to push back on others to enforce systems and procedures
A highly ethical individual holds themselves and others to the highest ethical standards
How to Apply
For more information and job application details, see; Population Services International Procurement Manager Jobs in Ethiopia
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