Policyholders Compensation Fund Records Management Officer Jobs in Kenya

Job Purpose

The position is responsible for ensuring that letters are appropriately filed and marked to action officers; controlling and opening of files and updating file index; ensuring security of
information/files in the registry; up-dating and maintaining upto-date file movement records. The position reports to the Deputy Director, Human Resource & Administration.

Job Specifications

• Supervision of the Fund’s Records Management Office, filing systems, facilities, equipment and tools.

• Management of correspondences i.e. receiving, identifying, classifying, indexing, arranging, distribution and storing of records.

• Facilitate appropriate access to information.

• Guiding all staff in the management of their records and use of the Fund’s records management of the system.

• Ensure the registry is cleaned and fumigated regularly to rid of dust and pests that can destroy files and records.

• Timely response to internal and/or external information enquiries.

• Manage the delivery and distribution of mail to all stakeholders.

• Ensure proper management of archived and closed files, disposal and destruction procedures as provided

by the Government Policy and procedures.

• Maintain, review and document records systems.

• Maintain records safety and access control measures.

• Supervise the digitization of the Authority’s records.

• Maintain file records using file index and file movement register the Authority’s records management system.

Person Specifications

• Bachelors degree in Information Science Management/Records Management/Knowledge Management or equivalent from a recognized Institution;

• Proficiency in computer applications.

• Fulfilled the requirements of Chapter six of the Constitution of Kenya (2010).

How to Apply

For more information and job application details, see; Policyholders Compensation Fund Records Management Officer Jobs in Kenya

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