Plan International Supply Chain Manager, Shared Services Centre Jobs in Kenya

Plan International Supply Chain Manager, Shared Services Centre Jobs in Kenya; The role covers all areas of Supply Chain at the Shared Services Centre, and supervision of supply chain staff at the Shared Services Centre. Cross-functional engagement with other teams is critical to ensure alignment of processes and efficient operations in the region.

Accountabilities

1. Maintain high management standards for all Supply Chain activities

• The needs from the SSC, RH and Country Programmes are planned, consolidated and appropriately sourced, with effective processes to achieve cost-savings, compliance and minimise risk.

• The Fleet of engines (including vehicles, motorbikes and generators - owned and rented) is fit for purpose and well managed to deliver Plan International's projects in a safe and efficient manner.

• The storage and flow of goods in the supply chain enables timely project delivery, whilst maintaining consistent and appropriate controls.

• The SSC has a planned, fit for purpose pool of assets (low and high value), and can effectively control, manage and report on them.

• Offices and other premises (incl. warehouses, accommodation) are managed as a country- wide portfolio, with needs and costs reviewed and anticipated regularly.

2. Leadership

• Accountable for overall Supply Chain performance, providing strategic direction for the function and ensuring it is well aligned to the organisational strategic objectives and Strategy.

• Develop the overall operational planning for procurement, fleet and assets, in liaison with respective user departments, and lead the implementation of the plan in order to realise the organisation’s objectives.

• Monitor overall process performance, manage continuous improvements in the department, ensure regular reports are received including quarterly procurement planning analysis.

• Performance Management - Manage, motivate, develop and oversee the performance management of staff in line with the organisation’s systems, rules and regulations for HR management including staff evaluation, training and career planning.

• Proactively engage with cross-functional teams to ensure awareness and inclusion of Supply Chain aspects in all relevant areas of the organization.

• Act as the supply chain focal point for all grants/programmes, providing high quality input at all stages of the project cycle from proposal development, programme planning, inception, implementation and closure ensuring that all aspects of supply chain & logistics are considered (supply chain plans, procurement plans, staffing plans, budgeting, etc.).

• Provide supply chain leadership & management support to key programmes in the country, with emphasis on ways of working effectively with the different Units.

• Lead on driving supply chain change initiatives through the SSC supply chain aiming for operational excellence in line with the Supply Chain Operations Manual.

3. Supply Chain Operations Management

• Responsible for the compliant and efficient execution of Supply Chain operations in line with Donor rules and regulations and Plan Global standards, policies and tools.

• Lead on Procurement Planning development, analysis and strategic orientation for procurement activities within SSC ensuring efficient planning and allocation of resources.

• Develop a strong procurement structure with proactive market and supplier identification, development of supplier framework agreements in line with overall needs and requirements.

• Develop sourcing strategy to make procurement activities more proactive and strategic in manner to enable on time, quality, and cost-efficient delivery.

• Strengthen the development, execution and monitoring of contracts with suppliers, ensuring all policy documents for Plan International are included (Child Protection, Anti-corruption and Anti-Terrorism Policy, Gender and Release from Liability Policy).

• Ensure efficient process turnaround, value for money and efficient use of resources (staff, assets, infrastructure)

• Fleet management processes and systems are implemented alongside careful data analysis to ensure that the fleet is optimised, rightly utilised and sized as per needs, mitigating risks and adhering to high standards of safety and security.

• The pool of assets is maintained, monitored and reported on to ensure it is fit for purpose and to comply with donor requirements.

• Offices are efficiently managed ensuring staff health and safety. All premises are appropriately, efficiently and regularly maintained.

• End to end Supply Chain costs are understood and monitored to ensure appropriate cost recovery to projects.

4. Supply Chain Excellence, Logistics and Procurement compliance

• Accountable for effective, compliant and cost-efficient Supply Chain management processes, measures and controls that ensure the right quality and quantity of goods and services are purchased at the right price and delivered to the right place at the right time.

• Certify that internal Supply Chain controls are always adhered to and safeguard the organization from loss or malpractice.

• Evaluate and control measures used to manage risk in all supply chain business processes and guide management in development / improvement of control measures as necessary.

• Review all Procurement documentation ensuring compliance with the organisation’s policies, procedures and thresholds as per the operations manual.

• Ensure compliance to stores/warehousing, inventory and assets procedures which include physical checks/verification of goods and services received and implementation of efficient inventory management practices.

• Ensure appropriate fleet processes are in place to mitigate risk, improving safety and security.

• Monitor and evaluate key performance indicators (KPIs) and metrics to assess the performance of SSC supply chain operations and identify areas for improvement.

Essential

• University degree in supply chain management, business management and administration or related field and/or equivalent professional experience in a similar position most of which should preferably be from within the humanitarian/NGO sector.

• At least 7 Years’ experience in relevant field

• 3 Years in a leadership/managerial role

• A professional qualification at least CIPS level 5

• A professional membership of recognized purchasing and supplies institution (CIPS, KISM)

• Experience in a similar environment with significant scale of country or region wide supply chain management responsibilities across procurement, fleet, asset management warehousing, administration, distribution both directly and working through partners.

• Experience in supply chain in emergency preparedness and response programming; both direct implementation and implementation through partners.

• Previous experience in managing and developing teams and the ability to lead, motivate and develop others including remote management of teams across multiple sites.

• Strong leadership and interpersonal skills with a particular ability to think outside the box.

• Strong analytical and problem-solving skills, with the ability to report on and demonstrate performance improvement and efficiencies through accurate and concise reports.

• Excellent communication skills.

• Strong IT skills, including Excel and integrated resources management (ERP) software (SAP would be an advantage).

• Knowledge and experience of project management.

• Knowledge of the humanitarian sector trends and constraints would be an advantage.

• Proficiency in English language is essential.

How to Apply

For more information and job application details, see; Plan International Supply Chain Manager, Shared Services Centre Jobs in Kenya

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