Plan International Project Coordinator –WASH First – Project Jobs in Uganda
Plan International Project Coordinator –WASH First – Project Jobs in Uganda
Role Purpose Plan International Uganda is looking for a Project coordinator to provide strategic leadership in the implementation of a 14 month project– “WASH FIRST” funded through Plan International Netherlands with support from the foreign affairs Ministry of Netherlands. The project is aimed at improving the Knowledge on COVID-19 transmission, access to safe clean water and essential hygiene products among populations at risk in Nebbi district
Dimensions of the Role
The Project coordinator will be responsible and ultimately accountable for the project’s strategic direction, quality programming and delivery of results, financial management and compliance, team leadership, coordination and collaboration with project stakeholders. S/he will demonstrate excellent project management and problem-solving skills, a very high degree of maturity, flexibility, organization and communication skills, and strategic thinking to meet the demands of a dynamic and sometimes unpredictable operating environment while ensuring Plan International’s systems and policies and donor requirements are adhered to, especially gender transformative programming and child and youth safeguarding.
Accountabilities
Project Set Up and Project Planning
Define the scope of the project in collaboration with Program Area Manager
Develop a comprehensive and detailed implementation plan which identifies and sequences the activities needed to successfully complete the project.
Determine the resources (time, money, equipment, etc.) required to complete the project
Develop a schedule for project completion that effectively allocates the resources to the activities.
Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.
Staff Management
Manage volunteers according to the established policies and practices of the organization.
Initiate and manage the process of contracting qualified consultants to work on the project as appropriate.
Project Implementation
Execute the project according to the project plan.
Liaise with the Monitoring Evaluation & Research team to tools and databases to document project activities.
Set up files to ensure that all project information is appropriately documented and secured.
Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project,
Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards.
Ensure that the Programme Quality Policy and Procedures are followed in his/her project.
Partnership Management
Manage the partners implementing the project activities following the Partnership Framework and Guidelines.
Ensure proper capacity assessment of all partners.
Ensure all legal documentation is in place before bringing partners on board.
Support their capacity building process and manage relationship building.
Project Monitoring and Evaluation and Control
Measure the project progress and identify appropriate corrective action in situation where the project’s performance deviates significantly from the plan.
Write high quality reports to donors following the donor compliance guidelines.
Follow the communication protocols with donors and the Business development team and provide information as outlined in funding agreements.
Monitor all budgeted project expenditures and cash flow projections and report actual cash flow and variance to senior management on a regular basis.
Manage all project funds according to established accounting policies and procedures, ensuring value for money and strong accountability.
Ensure that all financial records for the project are up to date.
With support from Finance Department, prepare financial reports and supporting documentation for funders as outlined in funding agreements. Ensure consistency between narrative and financial reports.
Ensure that the project deliverables are on time, within budget and at the required level of quality.
Evaluate the outcomes of the project as established during the planning phase.
Optimize the use of the SAP system to manage project outputs, budget, and expenditure and project closure.
Advocacy, Influencing and Visibility
Represent Plan International at district to
implement the advocacy activities as stated in the project.
Support with technical documentation of evidences from the project and write stories of change when required.
Ensure close technical and operational collaboration and coordination with Government Agencies & WASH Networks at district level
Ensures that the project is fully aligned with the Advocacy Strategy and the SDG influencing plan.
End of Project Transition and Project Integration
Implement all the transition activities to ensure proper closure of the project (lessons learned, financial and contractual closure activities, etc.)
Promote full integration of the project with other initiatives implemented in the same location in close coordination with the Programme Unit Manager.
Participate and provide valuable input into the technical network meetings.
Dealing with Problems:
Building and sustaining smooth working relationships with project partners and other key stakeholders.
Compliance to donor requirements and ensuring quality and timely project outputs and communications
Technical expertise, skills and knowledge
Essential
Knowledge
A degree (preferred) Social Sciences, Public Health, Environmental Health or its equivalent, with professional training on WASH programming.
At least 3 years’ of relevant field experience in coordinating /managing WASH projects preferably with INGO
Demonstrate experience in sound Budget management; & donor compliance.
Comprehensive knowledge about policy and programming of WASH in Uganda
Demonstrated experience in evidence based reporting
Identification and synthesis of best practices and lessons learned directly linked to grant implementation, promote knowledge management, document best practices and lessons learned from project implementation, and facilitate dissemination in appropriate format to relevant stakeholders.
Demonstrate Influencing and advocacy skills to facilitate changes in policies, laws, budgets, harmful social norms, attitudes and practises
Experience on working with coalitions, umbrella Networks and district local governments
Knowledge and dynamic in working with vulnerable young girls, women and boys.
Proven computer skills and knowledge of Microsoft software including MS Word processing, Power point presentation, Excel spreadsheets, e-mail and web based conferencing.
Experience of gender transformative programming and social inclusion in WASH programs
Desirable
Skills/Competencies
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. Strong verbal communication skills, including networking, negotiating ability and influencing others.
Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
Lead: Positively influence others to achieve results that are in the best interest of the organization.
Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Excellent interpersonal skills and the ability to work with people from diverse cultures, ability to lead and motivate people to work in teams
Good understanding and ability to use participatory approaches for involvement of stakeholders and creating program ownership.
Excellent skills of working with children, facilitating child participation and gender equality
Excellent project management and team leadership skills
Must be fluent in the local language( Alur )
How to Apply
For more information and job application details, see; Plan International Project Coordinator –WASH First – Project Jobs in Uganda
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