Plan International NGO Procurement Coordinator - Jobs in Ethiopia
Plan International NGO Procurement Coordinator - Jobs in Ethiopia
Plan International is an independent non-profit organization that advances children’s well-being and equality for girls.
Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners.
Plan International Ethiopia is looking for Procurement Coordinator for Emergency and Development for Country Office who will be reporting to the Procurement Manager.
Dimensions of the Role
The Procurement Coordinator will be responsible for ensuring adequate and timely procurement support for the country to implement a wide variety of emergency and development programs which includes timely delivery of supplies and services, managing contracts for procurement/purchasing, market assessments and analysis, supplies costing and supplier prequalification exercise.
The Procurement Coordinate is expected to produce weekly, monthly and quarterly reports on agreed upon KPIs.
S/he will also have a supervisory role for team assigned to him/her.
The Procurement Coordinator will have an exposure to Emergency and Development programs of Plan Ethiopia and need to have qualification for managing this roles.
Accountabilities
Conduct all procurement activities in line with Plan International Policies and Procedure, various donor procurement rules and regulations; in close liaison with all stakeholders such as Procurement Manager, requesting department, field team, and procurement committee.
Support in the preparation, compilation and progress tracking of Annual and Quarterly Procurement plan in coordination with all stakeholders and reports about progress by working closely with the Procurement Manager, Program Areas and various departments.
Responsible for effective procurement management to ensure goods and services are purchased on time to facilitate project implementation while ensuring the organisation receives value for money for assigned procurements.
Ensure correct implementations of assigned procurements by prepare bid analysis that has value for money at its heat for Procurement Committee authorizations, prepares quality contracts that reduces the risk of the organization, follow up the timely delivery of items and ensure payments are processed for vendors in a timely manner supported by a complete supporting document with the support of Procurement Officer/ Assistant.
Work with the Procurement Manager in conducting supplier prequalification process as well as in maintaining and updating the supplier database to ensure efficiency in the procurement function that adequately serve the needs of the country programme at all levels.
Conduct Market assessment and engage with markets and suppliers as needed;
Ensures updated price list and standard specifications are available for reference by requesting departments and for easy contribution during procurement plan preparations.
Ensure proper filing of all procurement documents as required.
Coordinate with Procurement Manager in engaging in project proposal and design including project budgeting as well as providing input to project proposals on key procurement aspects e.g. feasibility of activities materials requirements, activity timelines considering supply timelines, procurement team resource requirements for the project proposal
Support the Procurement Manager in the design, implementation and monitoring of procurement operations for projects.
Ensure procurement status report is consistently circulated to staff/ requestors; as well as monthly and quarterly reports are submitted to Procurement Manager within the given time frame and against established KPIs.
Manage and oversee of large procurement contracts including troubleshooting, negotiation and supplier performance management in coordination with Procurement Manager
Support in the importation and custom procedures of overseas procurement in close collaboration with Procurement Manager and Admin Function.
Take part and contribute to the identification, assessment capacity building & support, monitoring and
coordination of staff and partners on the procurement related function
Manage and mitigate risk in the procurement function by demonstrating zero tolerance for corruption, fraud, violation of procurement principles and ethics.
Performance Management - Manage, motivate, develop and oversee the performance of staff in line the organization’s systems, rules and regulations for HR management including staff evaluation, training and career planning.
Develop work plans for the procurement team.
Monitor procurement team performance under supervision and take actions when needed so that objectives are met (either continuously or on time when relevant),
Creating a positive working environment in which continuous improvement, service- mindedness, transparency and open communications are key values.
Supervise and manage performance for procurement staff including, coaching, mentoring and capacity building.
Any other duties as directed by the Procurement Manager and Head of Logistics & Admin Department.
Technical expertise, skills and knowledge
Essential Skills
Comfortable working at tactical operational and management levels
Commitment to Plan Values and Behaviours, Gender diversity knowledge and experience, Child protection—knowledge of global trends in child protection, Promotes a culture and working environment aligned to plans values and behaviours including anti bullying and harassment
Professional integrity and accountability, Works in an open and accountable way, Strong technical skills in supply chain, Professional integrity and accountability, Able to keep the big picture in mind and work in detail
Ability to work under pressure, Able to work in a team and independently, Works well with others
Planning and organisation skills on short and long time frames, Decision making, Analytical skills
Solutions orientated focused on programme outcomes, Budget skills including effective use of resources, Decision making, Experience in preparing and submitting business cases, Influencing skills, Attention to detail
Knowledge of an ERP/SAP system, Strong technical skills in supply chain and Knowledge and experience of project management,
Problem solver—able to think out of the box, Analytical skills, Able to keep the big picture in mind and work in detail, Budget skills including effective use of resources
Strong technical skills in supply chain, Professional integrity and accountability, Able to keep the big picture in mind and work in detail, Negotiation skills, Solutions orientated focused on programme outcomes, Decision making, Works in an open and accountable way
Budget skills including effective use of resources, Able to keep the big picture in mind and work in detail, Negotiation skills, and Influencing skills.
Able to set own and department objectives, Able to give clear direction, Able to manage competing priorities, Strong technical skills in supply chain, Able to keep the big picture in mind and work in detail, Solutions orientated focused on programme outcomes, Works in an open and accountable way and cultural sensitivity
Ability to manage and resolve conflict, Situational leadership skills including being able to lead by example, Cultural sensitivity, Listening skills, Communication skills,
Comfortable facilitating meetings and bringing people together
Understanding of local context, dynamics, and access limitations related gender, disability, religion, tradition, and local norms.
How to Apply
The closing date for the application is 21st April 2019.
This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.
Applications and CVs written in English will be accepted and
Shortlisted candidates will be contacted.
Please note that we are not accepting CVs that are not sent through the indicated link.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
For more information and job application details, see; Plan International NGO Procurement Coordinator - Jobs in Ethiopia
